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Office / Finance Manager - Maternity Contract

2 months ago

Belfast, United Kingdom Nominate Recruitment Ltd Full time
Job Title: Office / Finance Manager - Maternity Contract

Location: Belfast

Salary and Benefits: £30,000 per annum

Employment Type: Maternity Contract

Hours of Work: 9am-5pm Mon to Thurs, 3pm finish on Fri. Hybrid working after full training, 2 days home/ 3 days office.

Interview Process: Immediate Interviews

The Right Client: Nominate Recruitment Ltd is thrilled to be partnering with a successful Consultancy Business based in Belfast. They are seeking an Office / Finance Manager to cover a period of Maternity for up to 1 year.

Duties of the Role:
  • Invoice Management: Manage all aspects of invoicing and debtors, ensuring timely and accurate payments.
  • Creditor Management: Manage payments to partners and subcontractors, maintaining strong relationships and resolving any issues promptly.
  • Payroll Processes and Reporting: Oversee payroll processes, including calculations, reporting, and compliance with relevant regulations.
  • Banking Management: Manage cash-flow, reconciliations, credit card transactions, and payments to HMRC, ensuring accurate and timely financial reporting.
  • VAT Returns and Payments: Prepare and submit VAT returns, ensuring compliance with tax regulations and making timely payments.
  • XERO Management: Ensure all transactions are recorded and reconciled in XERO, maintaining accurate financial records.
  • Liaison with External Accountants: Collaborate with external accountants for VAT returns, year-end reporting, and other accounts information as required.
  • Weekly and Monthly Financial Reporting: Provide regular financial reports to Directors, highlighting key financial metrics and trends.
  • Internal Fees Monitoring: Monitor and report on all internal fees, ensuring transparency and compliance with company policies.
  • Work In Progress Documents Management: Manage and maintain accurate records of Work In Progress documents.
  • Staff Expenses Management: Manage and process staff expenses, ensuring compliance with company policies and procedures.
  • General Office Purchases and Petty Cash Management: Manage general office purchases and petty cash, ensuring accurate and timely financial reporting.
  • Travel Arrangements: Book flights, accommodation, meals, and venues for staff as required.
  • New Start Staff Processes: Manage and oversee New Start staff processes, ensuring a smooth onboarding experience.
  • IT Issues Management: Manage and resolve IT issues, liaising with external providers as necessary.
  • Supplier Management: Manage and maintain relationships with suppliers and providers, ensuring timely and accurate payments.
  • Directors and Staff Meetings: Organize and attend Directors and Staff meetings, ensuring effective communication and collaboration.
The Right Fit:
  • Financial Management Experience: Proven experience in all aspects of financial management, including budgeting, forecasting, and financial reporting.
  • XERO Software Expertise: Substantial experience in using XERO software for managing accounts, including invoicing, reconciliations, and financial reporting.
  • Microsoft Excel Competence: Competence in all aspects of Microsoft Excel, including data analysis, reporting, and visualization.
  • Initiative and Autonomy: Ability to work on own initiative, taking ownership of tasks and projects, and making decisions with minimal supervision.