Financial Operations Coordinator
3 weeks ago
We are seeking a highly skilled Financial Operations Coordinator to join our team at Aspire Personnel Ltd.
Job Description:
The successful candidate will be responsible for managing the Purchase Ledger, ensuring accurate and timely processing of invoices and payments. This role involves checking suppliers' invoices, recording project-related costs, and maintaining a filing system for suppliers' invoices.
Key Responsibilities:
- Manage the Purchase Ledger, ensuring all transactions are accurately recorded and up-to-date.
- Check suppliers' invoices for validity, ensuring they match purchase orders and delivery notes.
- Record all project-related costs accurately, including staff expenses and foreign currency.
- Obtain authorisation for payment from the appropriate member of staff.
- Maintain a filing system for suppliers' invoices.
- Review creditors weekly and prepare payments to associates and other suppliers in accordance with company policies.
- Deal with day-to-day enquiries on the purchase ledger.
- Collate receipts to NatWest statements and prepare coding for posting.
- Input all credit card transactions.
- Collate approved Purchase ledger invoices to support BACS payment request.
- Set up new purchase accounts as required.
- Reconcile creditor statements to balance.
- A small amount of credit control when necessary.
- Check statements from suppliers and follow up on discrepancies.
- Record all Bank receipts and payments daily, including foreign transactions.
- Reconcile bank accounts monthly.
- Discuss recommendations for managing cash surpluses with the Managing Director.
- Manage Petty Cash requests during the month and record all payments.
Requirements:
To be successful in this role, you will need:
- Ability to manage and prioritise a range of tasks, meeting deadlines.
- Good computer skills and at least 2 years' experience using Microsoft Office on a day-to-day basis.
- MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage.
- A car is required due to the office location.
Estimated Salary: £28,000 - £32,000 per annum.
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