Senior Administrative Support Specialist
5 days ago
Job Title: Senior Administrative Support Specialist
This is an IT support group based in Basildon, providing high-level administrative support to the Head of Service for mental health support teams in Essex.
Salary: £24,131 - £99,533 per annum
The role involves a mix of traditional personal assistant responsibilities alongside high-level project and office management tasks. It requires a dynamic individual who is comfortable with multitasking, problem-solving, and adapting to the evolving needs of a fast-paced community mental healthcare environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proactive, flexible, and able to work independently as well as part of a team.
- Support project management by coordinating tasks, tracking progress, and ensuring deadlines are met.
- Handle confidential information with the utmost discretion and in compliance with NHS policies.
Meeting Coordination and Minute Taking:
- Organise and coordinate meetings, both virtual and in-person, with stakeholders, ensuring logistical needs are met.
Document Preparation and Correspondence:
- Draft, proofread, and format high-quality reports, presentations, emails, and other documents on behalf of senior leaders.
Project and Task Management:
- Support senior staff with project coordination, managing timelines, tracking deliverables, and ensuring key milestones are met.
- Develop and maintain project documentation, providing regular updates on project status and highlighting any issues or delays.
Office and Information Management:
- Oversee the organisation and maintenance of electronic and paper files, ensuring that records are up-to-date and compliant with NHS guidelines.
- Identify and implement improvements to streamline office operations and increase efficiency.
Additional Administrative Support:
- Provide ad hoc support to other members of the administrative team during peak periods or staff absences.
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