Administrative Support Assistant
3 days ago
We are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team at Csa Environmental. As an integral part of our Office and Administration team, you will provide support to enable the smooth running of our busy Environmental consultancy practice.
As a key member of our team, you will work within and promote a positive and proactive working environment, providing support to our Ecology team with day-to-day tasks and administration of projects and records. You will also be responsible for preparing equipment for field surveys.
This is a part-time position, and flexible hours are available within normal working hours, Monday to Friday, 09:00.
Key Responsibilities- Office Administration
- Provide day-to-day office operational support and act as a linchpin for our busy team of consultants who may be working in the office, at home, or in the field.
- Primary duties include administration, handling and prioritizing incoming correspondence, coordinating communications (redirecting calls and emails and responding as necessary).
- Order and maintain office and ecology equipment and supplies as required.
- Provide support to staff in our Brighton office and be the link with HR and Payroll Coordinators in our Ashwell and Tewkesbury offices.
- Provide support to staff in our Brighton office in relation to Health and Safety procedures and audits and be the link with the Health and Safety Coordinator in our Tewkesbury office.
- As a member of our wider Administration team based in other offices, meet regularly on Teams or in person.
- General office coordination including maintaining and updating office and utility records and oversee any facilities requests.
- Other general office duties and support to ensure the smooth running of the team.
- Ecology/Ecologist Support
- Maintain fee correspondence files and update fee summaries where necessary.
- Organize accommodation for Ecologists as and when required.
- Data entry into Onesys Coretime, project and time management software (training given), including setting up new jobs and inputting outlays.
- Produce monthly project reports for invoicing, job reviews, and maintaining in-house fee tracking system to facilitate invoicing using the Onesys Coretime time management software (training given).
- Provide general administrative support to the team of ecologists in our Brighton office. Attend the weekly Ecology team meeting (Monday morning) and update the active jobs sheet.
- General Duties
- Adhere to company policies and procedures, and where necessary ensure compliance with regulations and ensure relevant communications are shared with the Brighton team.
- Facilitate effective communication within the office and serve as a point of contact for internal and external inquiries.
- To competently use Microsoft Office packages (Word, Excel, and Outlook) and other software to produce/maintain documents, spreadsheets, and databases.
We are looking for a friendly, conscientious, and enthusiastic individual with previous admin experience and good IT/computer skills. Ideally, you will live in the Brighton or Hove area and be able to walk or cycle to work or have access to public transport.
- Experience of working within a busy office environment
- Experience of working with Microsoft Office Suite
- Experience of working with computer software
- Previous administration experience (minimum 2 years)
- Ability to work on own initiative and as part of a team
- Excellent organizational, communication, and interpersonal skills
- Ability to multi-task and show a flexible approach to work
- Willingness to learn and take on new tasks
- Ability to work to deadlines
- Desire to raise standards in own work and have a positive can-do attitude
- Experience of working within a planning and/or environmental consultancy
- Experience of Onesys-Coretime
- Ability to use, or willingness to learn, web-based software
- Willingness to contribute towards supporting marketing and social media posts
- Proactive approach to finding and providing information
- Commitment to developing own skills
- GCSE grade C or above in English and Maths or equivalent
- NVQ 2 in Business Administration or equivalent
At Csa Environmental, a healthy work-life balance is very important to us. As well as a competitive salary, we offer an exciting benefits package, including:
- Hybrid working available, with the option to work from home up to 2 days a week (following completion of probationary period)
- Flexible working around core hours
- Annual profit-related and performance-based bonus scheme (for permanent staff)
- 25 days annual leave (pro rata for part-time staff) with allowance increasing with length of service
- Company pension contribution which increases with length of service
- Cycle to work scheme
- Annual staff trip and regular funded team social events
- Mobile phone allowance
- A real commitment to employee wellbeing, including access to an extensive Employee Assistance Programme and in-house mental health first-aiders
We are proud to hold The Great Place to Work certification for the work we do to support our staff.
-
Administrative Assistant
3 days ago
Brighton, Brighton and Hove, United Kingdom Nuffield Health Full timeAdministrative AssistantNuffield Health is a leading healthcare provider seeking an experienced Administrative Assistant to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Provide warm and welcoming service...
-
Administrative Assistant
2 days ago
Brighton, Brighton and Hove, United Kingdom Nuffield Health Full timeAdministrative AssistantNuffield Health is a leading healthcare provider seeking an experienced Administrative Assistant to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Provide warm and welcoming service...
-
Administrative Assistant
6 days ago
Brighton, Brighton and Hove, United Kingdom Nuffield Health Full timeAdministrative AssistantNuffield Health is a leading healthcare provider seeking an experienced Administrative Assistant to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Provide warm and welcoming service...
-
Administrative Assistant
7 days ago
Brighton, Brighton and Hove, United Kingdom Nuffield Health Full timeAdministrative AssistantNuffield Health is a leading healthcare provider seeking an experienced Administrative Assistant to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Provide warm and welcoming service...
-
Administrative Support Specialist
3 hours ago
Brighton, Brighton and Hove, United Kingdom Carpenter Farraday Full timeJob OverviewWe are seeking an exceptional Administrative Assistant - Contract to join our team at Carpenter Farraday, an executive search firm specializing in alternative investments, private banking, and asset management.Key Responsibilities:Provide administrative support to our team, ensuring seamless day-to-day operations.Assist in the coordination of...
-
Administrative Support Specialist
13 minutes ago
Brighton, Brighton and Hove, United Kingdom Carpenter Farraday Full timeJob OverviewWe are seeking an exceptional Administrative Assistant - Contract to join our team at Carpenter Farraday, an executive search firm specializing in alternative investments, private banking, and asset management.Key Responsibilities:Provide administrative support to our team, ensuring seamless day-to-day operations.Assist in the coordination of...
-
Administrative Support Specialist
1 week ago
Brighton, Brighton and Hove, United Kingdom Tate Hertfordshire Full timeJob SummaryTate Hertfordshire is seeking an experienced Administrative Support Specialist to join our team on a 4-month contract. As an Executive Assistant, you will provide high-level administrative support to our Director, ensuring the efficiency and effectiveness of the office.Key ResponsibilitiesManage and coordinate the office of the Director,...
-
Administrative Support Specialist
1 week ago
Brighton, Brighton and Hove, United Kingdom Sussex Primary Care Full time**Job Summary**Sussex Primary Care is seeking a highly skilled and organized Administrative Support Specialist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our patients and staff.Key Responsibilities:Provide administrative support to our reception and administrative team,...
-
Administrative Support Specialist
6 days ago
Brighton, Brighton and Hove, United Kingdom Hays Specialist Recruitment Limited Full timeCompany OverviewHays Specialist Recruitment Limited is a leading provider of recruitment services, specializing in permanent and temporary placements. Our company is dedicated to helping businesses find the best talent to drive their success.Job SummaryWe are seeking an experienced Administrator to join our team in Brighton. As a key member of our support...
-
Administrative Support Specialist
6 days ago
Brighton, Brighton and Hove, United Kingdom Hays Specialist Recruitment Limited Full timeCompany OverviewHays Specialist Recruitment Limited is a leading provider of recruitment services, specializing in permanent and temporary placements. Our company is dedicated to helping businesses find the best talent to drive their success.Job SummaryWe are seeking an experienced Administrator to join our team in Brighton. As a key member of our support...
-
Brighton, Brighton and Hove, United Kingdom Astral Recruitment Full timeAstral Recruitment is seeking an experienced Administrator to join a successful and established IFA firm based in the UK. As an IFA Administrator, you will be supporting a successful Financial Advisor and working within a team of Sales support.We are looking for an experienced Administrator with a background in Financial Services, however we will consider...
-
Administrative Assistant
6 days ago
Brighton, Brighton and Hove, United Kingdom Nuffield Health Full timeAbout the RoleNuffield Health is seeking a dynamic and enthusiastic Administrative Assistant to join our Physiotherapy department.Key ResponsibilitiesProvide exceptional customer service to patients and visitors, responding to their needs and concerns in a timely and professional manner.Manage administrative tasks, including preparing clinical paperwork,...
-
Administrative Assistant
6 days ago
Brighton, Brighton and Hove, United Kingdom Nuffield Health Full timeAbout the RoleNuffield Health is seeking a dynamic and enthusiastic Administrative Assistant to join our Physiotherapy department.Key ResponsibilitiesProvide exceptional customer service to patients and visitors, responding to their needs and concerns in a timely and professional manner.Manage administrative tasks, including preparing clinical paperwork,...
-
Administrative Assistant
4 weeks ago
Brighton, Brighton and Hove, United Kingdom People Plus Independent Living Services Full timePosition Overview:We are seeking a dedicated individual to provide administrative assistance for a senior client.This role involves various administrative tasks, including:Managing documentationHandling phone communicationsCoordinating medical appointmentsArranging transportation for patientsThis position requires a commitment of 2 hours per...
-
Administrative Support Specialist
4 weeks ago
Brighton, Brighton and Hove, United Kingdom People Plus Independent Living Services Full timeJoin Our TeamWe are seeking a committed Administrative Support Specialist to assist an artist with disabilities. This position encompasses a range of duties aimed at enhancing the quality of life for our client.Advocating for disability rights and liaising with various agenciesCoordinating schedules and managing correspondenceFacilitating personal...
-
HR Administrative Assistant
6 days ago
Brighton, Brighton and Hove, United Kingdom Remote Worker Ltd Full timeJob OverviewWe are seeking a highly organized and detail-oriented HR Administrator to join our team at Remote Worker Ltd. as a full-time employee. The successful candidate will be responsible for providing administrative support to our HR department, ensuring the smooth operation of our HR systems and processes.Key ResponsibilitiesHR Inbox Management: Manage...
-
HR Administrative Assistant
6 days ago
Brighton, Brighton and Hove, United Kingdom Remote Worker Ltd Full timeJob OverviewWe are seeking a highly organized and detail-oriented HR Administrator to join our team at Remote Worker Ltd. as a full-time employee. The successful candidate will be responsible for providing administrative support to our HR department, ensuring the smooth operation of our HR systems and processes.Key ResponsibilitiesHR Inbox Management: Manage...
-
Legal Secretary
3 hours ago
Brighton, Brighton and Hove, United Kingdom Law Support Full timeJob Summary:We are seeking a highly skilled and experienced Legal Secretary to join our team at Law Support. As a key member of our dispute resolution team, you will be responsible for providing administrative support to our partners and assisting with a range of tasks.Key Responsibilities:Support the dispute resolution team with administrative tasks,...
-
Legal Secretary
5 hours ago
Brighton, Brighton and Hove, United Kingdom Law Support Full timeJob Summary:We are seeking a highly skilled and experienced Legal Secretary to join our team at Law Support. As a key member of our dispute resolution team, you will be responsible for providing administrative support to our partners and assisting with a range of tasks.Key Responsibilities:Support the dispute resolution team with administrative tasks,...
-
Reception and Administrative Assistant
1 week ago
Brighton, Brighton and Hove, United Kingdom Sussex Primary Care Full time**Job Summary**We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Sussex Primary Care. As a key member of our administrative staff, you will provide exceptional support to our patients and healthcare professionals.Key Responsibilities:Provide administrative support to our healthcare professionals,...