Administrative Support Specialist

3 days ago


Glasgow, Glasgow City, United Kingdom Northern Marine Full time

Northern Marine is seeking an Administrative Support Specialist to provide vital assistance to the Secretarial team and wider business.

As a key member of our team, you will be responsible for ensuring seamless administrative operations, enabling our staff to focus on their core responsibilities.

Job Summary
  • Provide high-quality administration support to the Secretarial team and wider business
  • Maintain accurate records and ensure timely communication with stakeholders
  • Coordinate logistics and prepare necessary paperwork for shipments and visitor arrangements
  • Support the Reception desk, including checking in guests and clients, and processing requests for visitor Wi-Fi passwords

We are looking for an exceptional individual who possesses excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively. If you are a motivated and organized professional with a passion for providing top-notch administrative support, we encourage you to apply for this exciting opportunity.

Key Responsibilities
  1. Screening night service messages and opening office each morning
  2. Checking, logging, and distributing incoming ship's mail items
  3. Processing outgoing courier shipment requests and preparing associated paperwork
  4. Circulating weekly ships mail despatch lists
  5. Monitoring stock and ordering FedEx packaging
  6. Administering switchboard duties, including forwarding calls to relevant departments
  7. Providing front desk/switchboard cover for Scotia House when required
  8. Supporting process mapping of facilities processes
  9. Assisting with other administrative tasks, such as ordering food and raising purchase requisitions

Salary: £25,000 - £30,000 per annum



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