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Lead Office Coordinator

3 months ago

SouthendonSea, Southend-on-Sea, United Kingdom Office Angels Full time £34,000 - £38,000

Position:
Lead Office Coordinator
Location:
Southend (Hybrid)

Compensation:
£34,000 - £38,000
Working Hours:
Monday - Friday: 09:00 - 17:00

Benefits:
- 25 days of annual leave with the option to buy and sell
- Flexible working arrangements
- Biannual performance reviews to enhance your professional growth
- Health coverage
- Life insurance
- Educational support

- Quarterly team-building events to promote a positive and collaborative workplace

About the Company:
Are you a seasoned and exceptionally organized Office Coordinator seeking your next career advancement? Our client, a vibrant and successful organization located in Southend, is in search of a Lead Office Coordinator to deliver outstanding administrative support.

If you possess a commitment to providing exceptional service and excel in a dynamic environment, this position may be an ideal fit for you.


Key Responsibilities:
- Oversee the calendar of the Managing Director, ensuring appointments are arranged effectively
- Reconcile the monthly telecommunications expenses, maintaining precise records
- Support the Operations Supervisor with ongoing initiatives and tasks
- Process expense claims for Directors and senior personnel, ensuring accuracy and promptness
- Maintain the Gift and Hospitality log, ensuring adherence to company policies
- Serve as the primary contact for general office responsibilities, including meeting room reservations and client reception
- Ensure the reception area and communal spaces are kept to a high standard
- Organize and manage utility agreements, coordinating with contractors as necessary
- Update the company handbook and other internal documents, ensuring accuracy and relevance
- Take charge of company archiving, ensuring documents are stored and retrieved efficiently
- Manage company vehicle responsibilities and policies, including scheduling maintenance and servicing
- Arrange meals and refreshments for meetings, ensuring a professional and welcoming atmosphere
- Administer stationery orders for the teams, ensuring sufficient supplies
- Provide general office management support for both locations
- Communicate building issues or changes to the building manager, ensuring a safe and comfortable environment
- Prepare necessary reports for accounts, including monthly summaries for paper, ink, postage, and petty cash
- Assist with SharePoint development, testing, and design, contributing to ongoing enhancements
- Handle scanning, photocopying, binding, and franking as required
- Welcome new starters to the office, providing tours and a warm introduction
- Organize seasonal gifts on behalf of brokers, adding a personal touch to client relationships
- Undertake ad hoc project work as assigned, utilizing your skills and expertise
- Manage company rental properties, liaising with tenants, contractors, and handling tenancy agreements

Ideal Candidate:
- Proficient IT skills, particularly in standard office software applications
- Strong organizational abilities, ensuring precision and attention to detail
- Comprehensive knowledge of Microsoft products (Word, Excel, and Outlook)
- Excellent time management and prioritization skills
- Ability to meet deadlines without compromising quality
- Strong verbal and written communication skills, facilitating effective and professional interaction with clients, insurers, and associates.

Office Angels operates as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer. By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.