Project Coordinator

3 days ago

Swanley, Kent, United Kingdom United Living Group Full time
Project Administrator Job Description

United Living Group is seeking a highly organized and detail-oriented Project Administrator to provide administrative support to our project team.

Key Responsibilities:

  • Ensure compliance with United Living HSE&Q standards, operating processes, company policies, and legislative requirements.
  • Understand and implement United Living's way of working, adopting processes into daily disciplines.
  • Complete a range of administration tasks to support the site office/team.
  • Provide a comprehensive administration service to all projects/offices/department as required.
  • Format documents in Word, Total Mobile, and Excel for presentation or reporting purposes.
  • Manage the survey function on Total Mobile during the pre-works period, highlighting potential issues.
  • Produce weekly summary reports on current project status for the pre-works period, highlighting potential issues.
  • Communicate with residents by letter/telephone to make appointments and obtain Waivers from residents refusing all or certain elements of the works at survey stage.
  • Liaise with clients to resolve problems/issues at the earliest opportunity.
  • Filing, scanning, and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company's Document Management System.
  • Compile and produce project-specific Health and Safety Files and O&M manuals as required.
  • Keep up-to-date property notes on Total Mobile to ensure the latest information is available to the project team.
  • Assist in the production of site literature.
  • Provide support as required to members of the Division.
  • Maintain the Divisional Archiving system in accordance with company procedures. Undertake the archiving of completed documents as required.
  • Maintain office systems and databases, including site files, health and safety files, and associated documentation, in line with company procedures.
  • Ensure the registering, issuing, scanning, and filing of documents is accurate and timely.
  • General office duties.
  • Typing, scanning, and filing as required.
  • Any other duties as assigned.

Criteria:

  • Maths and English – A-C GCSE or equivalent.
  • UK Drivers licence and/or willingness to travel to various work sites possibly within the same working day.
  • Knowledge of IT skills, particularly Microsoft Office, and a desire to extend knowledge on software packages further.
  • Resilient under pressure and understand the need for discretion and respect in a public-facing role.
  • Confident to manage difficult situations.
  • Good communicator, well-organized with good time management skills.
  • Well-organized with good time management skills.
  • Strong written and oral communication skills.
  • Previous experience in a similar administration role.

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