Administrative Liaison
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to our leadership team at Lockton Companies. As an Executive Support Specialist, you will be responsible for ensuring the smooth operation of our team's administrative functions.
Key Responsibilities:
- Meeting and Travel Coordination: Arrange meetings, travel, and entertainment for our leadership team, ensuring seamless execution and timely follow-up.
- Administrative Support: Provide administrative assistance to our Head of Operations and Business Unit Head, including email management, calendar organization, and document preparation.
- Event Planning: Coordinate and manage client events, including the Global Forum conference, ensuring all logistical details are taken care of.
- Communication and Liaison: Liaise with brokers, clients, underwriters, and their assistants to arrange client visits, conferences, meetings, lunches, and dinners.
- Calendar Management: Coordinate attendance and meeting rooms for the People Solutions Executive Meeting, including follow-up actions and minutes.
- Operational Integration: Integrate and understand operational and office services, including a general understanding of all operational systems and platforms.
- New Starter Onboarding: Coordinate with individual managers for new starter onboarding.
- Calendar Accessibility: Ensure awareness and accessibility of Executive members' calendars/diaries.
- Administrative Tasks: Assist the team with complex administrative functions, including ownership of the G&E register and organization chart.
- Office Management: Maintain office area, document management, stationery orders, and ad-hoc moves.
- Communication and Time Management: Communicate effectively and professionally with clients, insurers, and other associates, and manage time, prioritize tasks, and ensure deadlines are met without compromising quality.
- Technical Skills: Possess deep knowledge of Microsoft products (Word, Excel, Outlook, PowerPoint) or similar software applications.
- Problem-Solving and Analytical Skills: Demonstrate analytical and problem-solving skills, including research and investigation.
- Continuous Learning: Show willingness and ability to continue developing knowledge on a continual basis.
- Attention to Detail: Possess excellent attention to detail, self-motivation, and proactivity.
- Previous Experience: Previous Executive Assistant experience would be an advantage.
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