Project Coordinator

17 hours ago

Edinburgh, Edinburgh, United Kingdom Ramboll Full time
Project Administrator

We are seeking a highly organized and detail-oriented Project Administrator to join our team in Edinburgh. As a key member of our Project Administration Team, you will provide administrative support to our Project Managers and Location Support Team, ensuring the smooth delivery of projects and exceptional client experience.

Key Responsibilities:
  • Provide administrative support to Project Managers, including scheduling meetings, preparing project materials, and maintaining project calendars.
  • Assist with document control activities, including formatting and proofreading documents for publication.
  • Manage project files and data, ensuring accurate and up-to-date information and compliance with company policies and procedures.
  • Handle general internal and external correspondence, including responding to emails and phone calls.
  • Organize business travel and accommodation for project team members as required.
  • Support project team with project controlling, invoicing tasks, and tracking project expenses.
  • Assist in the preparation of project management progress reports for internal and external stakeholders.
Requirements:
  • UK resident for 5+ years (for security clearance eligibility)
  • 1-2 years of experience in a project administration or coordination role
  • Experience with large design projects in an international environment, preferred
  • High level of proficiency in written and spoken English
  • High attention to detail with excellent time-management and communication skills
  • Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
  • Diary management experience
  • Experience in the setting up and administration of UK ProjectWise and or similar information management systems
  • Experience with MS Project or other project management applications
  • Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
What We Offer:

At Ramboll, we offer a dynamic and supportive work environment, with opportunities for personal and professional growth. As a Project Administrator, you will be part of a global company that has been growing successfully since its founding in 1945. We value our employees and offer a range of benefits, including competitive salary, comprehensive training, and opportunities for career advancement.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for project administration, we encourage you to apply for this exciting opportunity.

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