Interim Healthcare Office Manager

3 weeks ago


Glasgow, Glasgow City, United Kingdom Four Seasons Health Care Full time

We are seeking a dedicated Home Administrator to join our team. In this role, you will deliver essential administrative assistance to the Home Manager, ensuring the smooth functioning of administrative systems and processes. As a prominent healthcare provider, we prioritize combining exceptional care with enriching experiences.

This position is for 37.5 hours per week and is intended to cover a full-time absence.

Your responsibilities as a Home Administrator will include:

  • Supporting centralized sales, purchase ledger, and payroll systems by providing precise information to meet necessary deadlines.
  • Composing standard communications such as letters and emails on behalf of the Home Manager.
  • Serving as the initial point of contact for visitors and callers to the Home, both via telephone and in person.
  • Creating and maintaining databases and spreadsheets.
  • Gathering statistics and generating reports.
  • Producing documents and presentations from provided materials.
  • Ensuring timely weekly/monthly submissions to the Managing Director or central support functions, including Finance, HR, Payroll, and Legal.
  • Assisting in maintaining effective filing systems, including resident and personnel files.
  • Overseeing an organized and efficient archiving process, ensuring files are securely stored and easily retrievable.
  • Participating in meetings at the Home, taking comprehensive notes or formal minutes, and coordinating the distribution of information and action points promptly after meetings. Developing and implementing administrative systems to support Home functions.

To excel in this role, you should be:

  • A collaborative team player who interacts well with others.
  • An effective communicator with strong interpersonal skills.
  • Organized and empathetic, maintaining composure under pressure.
  • A capable multitasker and coordinator who can work independently.
  • Flexible and open to change.
  • Passionate about providing care.

If you possess these attributes, prior experience as a Home Administrator is not essential. We offer excellent learning, development, and support opportunities to equip you with the knowledge and skills necessary to make a significant impact in this role.

We provide a comprehensive range of benefits, including:

  • Competitive salary.
  • Various shift patterns, including options for 3 days on and 4 days off.
  • Complimentary meals.
  • Access to outstanding training programs.
  • Opportunities for career advancement.
  • Discounts and benefits tailored to your lifestyle.
  • Free onsite parking.
  • Complimentary uniform.
  • NEST workplace pension contributions.
  • Long service awards.


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