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Administrative Coordinator

2 months ago

Canterbury, Kent, United Kingdom TPF Recruitment Full time
Job Summary

TPF Recruitment is seeking a highly organized and proactive Administrative Coordinator to join our team of professionals in a dynamic and growing firm of chartered accountants. In this role, you will report directly to the directors, providing vital support to them and their accounting teams.

As a key contributor to the firm's daily operations, you will ensure seamless client management and efficient administrative support. Your coordination efforts will help maintain clear communication between partners, teams, and clients, ensuring tasks are completed promptly and professionally.

Key Responsibilities:

  • Administrative Support: Deliver comprehensive administrative assistance to the Partners. Responsibilities include scheduling and coordinating meetings, ensuring Partners are fully prepared with agendas, saved minutes, and follow-up on action items. Manage Partner travel logistics, including transportation, accommodation, and dining arrangements. Assist in completing Partner timesheets, mileage records, and expense reports. Raise invoices or credit notes as needed.
  • Client Management: Act as the primary contact for clients, managing incoming communications, redirecting them as necessary to team managers. Ensure all communications are handled promptly and professionally, setting, and managing client expectations. Oversee the onboarding process for new clients, ensuring all procedures are followed, and internal records and software are updated accordingly.
  • Team Coordination: Facilitate communication and workflow between Partners and their teams to ensure deadlines are met and projects stay on track. Maintain an organized, efficient, and professional work environment.

Requirements

  • Proven experience as an Administrative Coordinator, Executive Support Specialist, or Operations Assistant, ideally within a professional services environment.
  • Advanced proficiency in Microsoft Office, especially Excel, Word, and Outlook.
  • Exceptional organizational skills, with the ability to prioritize tasks and juggle multiple responsibilities.
  • Excellent communication skills, both written and verbal, with a professional and polished demeanor.
  • A professional demeanor, self-motivation, and strong logical thinking skills.
  • Meticulous attention to detail and a high level of accuracy in work.
  • A strong sense of discretion and confidentiality when handling sensitive information.
  • Ability to perform well under pressure and meet tight deadlines, while confidently interacting with people at all levels.

Benefits

  • A highly competitive salary range of £25,000-£35,000, dependent on experience and background, negotiable.
  • A comprehensive benefits package is also on offer.