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Italian Speaking Executive Assistant

2 months ago

London, Greater London, United Kingdom KMK Recruitment Full time

Job Summary: We are seeking a highly skilled Italian speaking Executive Assistant to support three Executives in a boutique finance house in London.

About the Role: As an Italian speaking Executive Assistant, you will be responsible for providing seamless support to the Executives, including calendar and inbox management, booking complex travel itineraries, meeting planning, client liaison, producing reports and presentations, and managing expenses.

Key Responsibilities:

  • Calendar and Inbox Management: Manage the Executives' calendars and inboxes, ensuring timely responses to emails and messages.
  • Travel Arrangements: Book complex, global travel itineraries for the Executives, including flights, hotels, and transportation.
  • Meeting Planning: Plan and coordinate meetings, conferences, and events for the Executives.
  • Client Liaison: Provide exceptional client service, including responding to client inquiries and resolving issues.
  • Reporting and Presentations: Produce high-quality reports and presentations for the Executives, including financial data and market analysis.
  • Expense Management: Manage the Executives' expenses, including processing invoices and reconciliations.
  • Ad-hoc Tasks: Perform various ad-hoc tasks as required by the Executives, including data entry, research, and other administrative duties.

Requirements:

  • Italian Language Skills: Fluency in Italian is essential for this role, as the Executives work on deals in Italy and one in France.
  • Financial Services Experience: Previous experience in financial services is highly desirable, as you will need to understand deal structures and portfolio company relationships.
  • Administrative Skills: Excellent administrative skills, including calendar and inbox management, travel arrangements, and meeting planning.
  • Communication Skills: Strong communication skills, including written and verbal communication, are essential for this role.

Working Hours: The successful candidate will work 9am-6pm, Monday to Thursday, with flexibility to work additional hours as required.