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Logistics Coordinator

2 months ago

Ipswich, Suffolk, United Kingdom Opus People Solutions Full time
Logistics Coordinator Job Description

We are seeking a highly organized and detail-oriented Logistics Coordinator to join our team at Opus People Solutions. As a Logistics Coordinator, you will play a vital role in ensuring the smooth transit of goods from suppliers to our warehouse.

Key Responsibilities:

  • Facilitate Secure Transport to Warehouse:
    • Coordinate the collection of new purchase orders as requested by the Buying team.
    • Communicate with suppliers to arrange collection and delivery schedules.
    • Provide weekly order updates to the Buying team, ensuring all collections meet agreed timelines.
    • Prepare shipping quotes when requested, primarily for the Buying team.
    • Ensure appropriate temperature controls are in place for all shipments.
    • Collaborate with freight forwarders to ensure timely collections.
    • Work with suppliers, freight forwarders, warehouse staff, and the Supply Chain Manager to resolve any transit discrepancies or losses.
    • Review and approve shipping invoices, ensuring all steps in the process are completed.
    • Address any freight forwarder-related queries.
  • Manage Shipment Information and Communicate Updates:
    • Maintain internal shipping records, updating spreadsheets using freight forwarders' systems to track current status and ensure collections and deliveries adhere to agreed schedules.
    • Update shipment ETAs in the internal system (Navision) to provide stakeholders, both internal and external, with visibility on progress.
    • Follow up on delayed shipments and resolve any historical discrepancies, keeping relevant parties informed through the company's communication platform.
  • Ensure Proper Documentation and Compliance:
    • Confirm the correct Incoterms are applied to all shipments.
    • Monitor tariff rates, flagging shipments that may exceed the desired case rate for review by the Supply Chain Manager.
    • Collaborate with freight forwarders to ensure accurate Intrastat declarations.
    • Regularly review shipping invoices to confirm the accuracy of tariffs.
    • Organise and manage all import-related documentation.

Requirements:

  • Strong organisational skills with exceptional administrative and analytical abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office, particularly Excel.
  • Familiarity with ERP systems, ideally Microsoft Navision.
  • High attention to detail and accuracy.
  • Ability to multitask and work effectively under pressure in a fast-paced environment.
  • A self-motivated individual with the ability to work independently, but also capable of collaborating across teams.
  • A supportive team player with a willingness to assist others for the benefit of the business.
  • Enthusiastic about learning new skills and contributing across all team functions.
  • Ownership mentality, with flexibility regarding job responsibilities and working hours.

Working Arrangements:

Due to office location, we highly recommend your own vehicle. However, some people may be able to get there via public transport depending on location.