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Governance Support Specialist

2 months ago

London, Greater London, United Kingdom Reed Full time
About the Role

We are seeking a highly organized and detail-oriented Governance Coordinator to support our client-focused governance forums at Reed. This role is integral to ensuring the smooth operation of committee meetings, including scheduling, preparing agendas, and facilitating in-person meetings.

Key Responsibilities
  • Scheduling and Coordination
    • Schedule meetings, book rooms, and arrange refreshments.
    • Update the central committee schedule and communicate changes to stakeholders.
  • Agenda Preparation
    • Prepare and issue agendas, coordinating the collection of necessary papers and presentations.
    • Create meeting packs to agreed quality standards and act as the point of contact for director/member/attendee queries.
  • Meeting Support
    • Attend in-person meetings to ensure appropriate room setup, functioning technology, and meeting recording.
    • Take minutes for ad hoc meetings as required.
    • Maintain meeting attendance records and action logs, issuing updates promptly after meetings.
  • Minute-Taking and Record-Keeping
    • Liaise with the chair and external firms to draft and distribute minutes within service levels.
    • Collaborate with the Company Secretariat team to align agendas, papers, and scheduling, providing support during peak times.
  • Administrative Support
    • Perform additional administrative support tasks as needed.
Requirements
  • Proven experience in a similar governance or administrative role.
  • Strong organisational and time-management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in using office technology and software for meeting setup and documentation.
  • Ability to work independently and as part of a team.
  • Experience in minute-taking and maintaining accurate records.
  • Familiarity with corporate governance practices and standards is advantageous.
What We Offer
  • Competitive salary and benefits package.
  • Opportunity to work in a dynamic and supportive environment.
  • Professional development and growth opportunities.