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Administrative Support Officer

2 months ago

Carrickfergus, United Kingdom Education Authority Full time

Job Purpose

To provide high-quality administrative support to the Principal, school staff, and Board of Governors, ensuring the smooth operation of the school office.

Main Duties and Responsibilities General Administrative Processes and Records
  • Manage and maintain accurate and up-to-date records, including pupil and staff information, budgets, and other relevant data.
  • Process and submit all required returns and records in a timely and efficient manner.
  • Coordinate the ordering, purchasing, receiving, checking, storage, and distribution of resources.
Finance
  • Receive, receipt, and account for all cash transactions.
  • Bank monies and maintain accurate banking records.
  • Provide financial assistance and support to relevant personnel.
Reception, Secretarial, and Secretariat
  • Operate the telephone switchboard, receive visitors, and provide hospitality as required.
  • Provide word processing, typing, filing, duplication, and photocopying services in support of administrative processes.
  • Sort, screen, and distribute all mail and ensure the secure storage of valuable items and confidential documentation.
  • Maintain diaries, arrange appointments, and provide a secretarial service for all staff within the school.
  • Service meetings and draft minutes as required.
Other Duties
  • Assist work placement students with practical tasks and assignments within the school office.
  • Perform other duties as assigned within the level of the post.

Key Skills and Qualifications

The successful candidate will possess excellent communication and organizational skills, with the ability to work accurately and efficiently in a fast-paced environment.

Working for the Education Authority

The Education Authority is committed to providing a supportive and inclusive work environment that values diversity and promotes equality of opportunity.

How to Apply

Applications should be submitted through the Education Authority's website.

Contact Information

For further information, please contact the HR Department at [insert contact information].