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About Guerbet
Guerbet is a global leader in medical imaging, offering a comprehensive portfolio of pharmaceuticals, medical devices, digital, and AI solutions for diagnostic and interventional imaging.
Job Purpose
The Commercial Operations Administrator will support the Commercial & Marketing organization across various operational, logistics, and commercial activities. The role works cross-functionally, collaborating closely with the Commercial Operations Manager, Marketing Manager, and providing administrative and coordination support for department members, internal and external clients.
Key Responsibilities
- Manage suppliers, order processing, and invoices processing
- Process purchasing in SAP (create new suppliers, create PR/PO/MIGO, process invoices, and forward them to the Finance Department)
- Manage absence days and working hours
- Manage IT hardware, including mobile phones
- Maintain the contract database
- Administer Fleet
- Act as the administrator of the internal platform (Compliance Wire) for mandatory trainings
- Assist team members with processing their declarations in the Nautilus tool
Marketing Administration
- Support the UK marketing plan that complements the strategic plan
- Prepare general mailings (draft letters regarding new products, pricing, stock issues, etc.)
- Support with external events
- Travel planning and organization, expense report
- Register participants, pass on information regarding masterclasses/congresses
- Organize dinners and hotels during foreign congresses
- Purchase congress gadgets, stationery, envelopes, banners, etc., and process the purchases in SAP PTP
- Filling and managing documentation according to SOPs
- KPI tracking and escalation (Conversion rate, Cost per acquisition, Customer lifetime value, social media engagement, Marketing ROI)
Requirements/Expectations
- 2-5 years of experience in supporting functions, general assistant
- Experience with data management, analysis, and reporting
- Knowledge of Microsoft PC applications
- Good interpersonal skills
- Good organizational skills, able to multi-task
- Attention to detail
- Good team player, positive attitude, good work ethic
Preferred Skills/Qualifications
- Good working knowledge of MS Outlook, Word, Excel, and PowerPoint
- Valid Driving license
- Training skills
