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Events and Programs Coordinator

3 months ago

London, Greater London, United Kingdom Multiple Brands Full time

Company: Multiple Brands

  • Industry: Fashion, architecture, and construction services
  • Location: Hybrid work model (3 days remote, 2 days in-office)
  • Job Type: Full-time, Permanent
  • Compensation: £28,000 - £30,000 DOE + 20% bonus

An exciting opportunity has arisen for a skilled events professional to join a dynamic team as an Events and Programs Coordinator. In this pivotal role, you will oversee the management of a diverse group of judges and speakers, coordinate travel and accommodation logistics, and facilitate various associated events, including all stages of award nominations and evaluations.

This role is part of a prominent annual global event that gathers industry leaders, showcasing the largest live design awards program and influencing discussions on the future of architecture and the built environment.

Key Responsibilities:

  • Acquisition and management of speakers, judges, and jury members in collaboration with the Program Director and Festival Curator.
  • Overseeing all communications with speakers and judges, ensuring clarity from confirmations to briefings and schedules.
  • Managing the processes of shortlisting and judging throughout the event.
  • Ensuring accuracy in communications regarding event shortlists.
  • Coordinating judging schedules and announcements of finalists.
  • Proofreading marketing materials and collateral content.
  • Preparing briefings, schedules, and managing on-site operations during the event.
  • Negotiating accommodation arrangements and briefing sales teams on the event program.
  • Promoting sustainable event practices and ensuring effective internal and external communication.

Qualifications & Experience:

  • Degree-level education or equivalent experience.
  • At least 2-3 years of experience in event management.
  • Previous experience in large-scale event operations.
  • Knowledge of budget management and stakeholder engagement.
  • Experience with hybrid and virtual event formats is advantageous.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with virtual event platforms is a plus.

Skills & Competencies:

  • Highly organized with exceptional attention to detail.
  • Strong communication and interpersonal skills.
  • Ability to multitask and manage stakeholder relationships effectively.
  • Numeracy skills, negotiation capabilities, and problem-solving abilities.
  • A collaborative team player with a focus on customer satisfaction.

Personal Attributes:

  • Results-oriented, organized, and able to meet deadlines.
  • Creative, adaptable, and respected by peers.
  • Self-motivated and engaged, capable of handling responsibilities independently.
  • Calm under pressure, credible, and able to drive positive change.
  • Enthusiastic, influential, and open to professional development opportunities.

Learning & Development:

Continuous learning and development are integral to success at Multiple Brands. Employees have access to various programs designed to enhance their professional growth and align with organizational objectives.

Specialized training courses are available to support specific job roles, helping employees acquire essential knowledge and skills.

Benefits: The company values employee well-being and offers a comprehensive benefits package, including holiday leave, health plans, life assurance, and more to foster a supportive work environment.

  • Opportunities for continuous learning
  • Seasonal events and celebrations
  • Flexible working arrangements
  • Employee recognition initiatives