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Vascular Administrative Coordinator
3 months ago
Position Overview
An exceptional opportunity has emerged within the Vascular Administration Office at East Kent Hospitals University NHS Foundation Trust. This position entails a commitment of hours per week.
We seek a motivated, enthusiastic, and skilled individual to become part of our innovative and dedicated team, focused on prioritizing patient care in our services.
The ideal candidate will possess a diverse skill set to complement our highly proficient workforce and ensure the delivery of superior quality service.
Key Responsibilities
The primary function of this role is to facilitate an effective administrative operation.
You will deliver comprehensive administrative assistance to Vascular consultants, Vascular nursing staff, and medical secretaries.
Your responsibilities will include:
- Organizing your workload and engaging with frontline service users, the public, and external partners.
- Performing typing tasks (digital/voice recognition/copy), data entry, photocopying, filing, and other office-related duties as necessary.
- Providing reception coverage during periods of absence.
- Flexibly supporting colleagues during peak times of absence.
- Managing, sorting, and prioritizing incoming correspondence.
- Ensuring professional and timely communication between patients, relatives, and medical staff to maintain efficient communication channels.
- Collecting and returning patient records and regularly attending to medical records.
- Prioritizing daily tasks to meet established deadlines.
- Coordinating outpatient clinic appointments.
- Maintaining and ordering office supplies.
- Distributing clinic correspondence and sending letters to patients and clinicians.
- Listening to voicemails and returning calls to patients and clinicians.
- Scanning and uploading documents as required.
- Arranging bookings for seminar rooms.
About Our Organization
East Kent Hospitals University NHS Foundation Trust is one of the largest hospital trusts in England, operating five hospitals and community clinics that serve a local population of approximately 800,000 individuals. Our vision is to provide 'great healthcare from great people'. Our operations are guided by our core values: 'People feel cared for, safe, respected, and confident that we are making a difference'. We have adopted a new operational approach known as 'We care', which empowers frontline staff to lead daily improvements. We are in search of compassionate individuals to join us on our journey of enhancement for the patients, families, and caregivers we serve every day.
We encourage applicants to submit their applications personally. The use of artificial intelligence (AI) programs in application submissions may lead to rejection, as this document is a crucial part of the assessment process. However, applicants may seek appropriate assistance with their applications if needed due to any declared disability.
