Administrative Assistant

1 month ago

London, Greater London, United Kingdom Perfect Moment Full time

About Perfect Moment

Perfect Moment is a luxury skiwear and lifestyle brand that combines high-performance technology with fashion-forward style. Founded in the mountains of Chamonix, the brand has evolved over the years, infusing its retro roots with a modern edge. With a global presence, Perfect Moment offers a unique blend of functionality and style, making it a leader in the skiwear market.

The Role

We are seeking a highly skilled Wholesale Administrative Assistant to join our team. As a key member of our wholesale team, you will play a crucial role in supporting our commercial strategies and driving success. The ideal candidate will have a strong understanding of the wholesale channel, excellent commercial skills, and the ability to execute tasks with efficiency and attention to detail.

Key Responsibilities

  • Vendor Performance Analysis: Conduct thorough reviews of vendor sales reports, identifying areas for improvement and initiating re-orders as necessary.
  • Reporting: Prepare comprehensive wholesale and product reports for internal departmental meetings and presentations.
  • Client Database Management: Regularly update the client database and internal systems to ensure accurate and up-to-date information.
  • Stock Management: Oversee stock swaps and returns, ensuring seamless logistics and customer satisfaction.
  • Logistics Coordination: Liaise daily with the Logistics team to ensure timely deliveries of wholesale shipments, tracking, and preparing weekly reports.
  • Agency Communication: Coordinate with selling agencies as needed, ensuring inventory accuracy, monitoring performance, and addressing client requests.
  • Market Support:
    • Manage sales appointment calendars.
    • Prepare showrooms in line with critical path timelines.
    • Handle order entries, perform checks, and confirm orders.
    • Coordinate sample requests for markets and wholesale clients.
    • Collaborate with the Logistics department to gather and check POs and shipping documents.
    • Create and customize training materials and marketing assets for clients.
    • Develop look books and line sheets.

Requirements

  • Wholesale Experience: Proven experience working within the wholesale channel, preferably in the luxury or fashion sector.
  • Industry Knowledge: Understanding of the skiwear and lifestyle market is a plus.
  • Commercial Skills: Ability to support and execute commercial strategies.
  • Communication Skills: Strong written and verbal communication skills, with the ability to liaise effectively with internal teams and external partners. Foreign language skills are advantageous.
  • Organisational Skills: Excellent organisational skills with the ability to manage various tasks and prioritise workloads efficiently.
  • Attention to detail: Thorough attention to detail, especially when handling order processing and data entry.
  • Software Skills: Confident with Microsoft Suite, particularly skilled in Excel. Prior knowledge and use of Nu Order or Joor is advantageous.
  • Proactive Attitude: Demonstrates initiative and a can-do attitude, especially when solving problems or managing unexpected issues.
  • Team Player: Ability to work collaboratively with the team and a willingness to travel if required.

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