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Administrative Support Specialist
2 months ago
We are seeking an experienced Executive Assistant to support our Director and team in maintaining the highest standards of performance and efficiency at BELLA, a fast-growing and prestigious luxurious cosmetic brand.
Key Responsibilities- Manage the Director's calendar, scheduling meetings, appointments, and travel arrangements.
- Handle correspondence, including emails, letters, and phone calls, on behalf of the Director.
- Arrange complex and detailed travel plans, itineraries, and agendas for the Director.
- Handle the procurement of goods and services required by the family office.
- Monitor and manage inventory levels and order supplies as needed.
- Oversee and coordinate multiple renovation projects from inception to completion.
- Liaise with contractors, architects, and designers to ensure project timelines are met.
- Track project progress, manage budgets, and ensure all work meets quality standards.
- Implement and maintain efficient office systems and procedures.
- Manage office supplies and equipment, ensuring the Director's workspace is well-organized and functional.
- Utilize advanced Excel skills to manage data, create reports, and analyze information.
- Minimum of 5 years of experience as an Executive Assistant, preferably in a family office or related setting.
- Proven experience in procurement and project management, particularly in managing renovation projects.
- Proficiency in Microsoft Office Suite, especially Excel.
BELLA is a luxurious cosmetic brand dedicated to delivering high-quality, premium beauty products. We are committed to excellence and innovation in all aspects of our business.
