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Senior Executive Support Specialist

3 months ago

Milton Keynes, Milton Keynes, United Kingdom Jungheinrich Full time
Join Our Team: Executive Assistant Role

Position Overview

We are looking for a committed Executive Assistant to deliver tailored administrative and secretarial support in a timely and effective manner. You will collaborate closely with the management team on various tasks associated with their operations and communications. This position is a fixed-term contract to cover a maternity leave.

Key Responsibilities

  • Facilitate executive communications, including managing phone calls and emails
  • Oversee a dynamic schedule, arrange meetings and travel logistics
  • Participate in and document Executive Team meetings
  • Coordinate meeting venues and prepare essential documentation
  • Maintain office systems and manage data effectively
  • Welcome visitors, conduct research, and present findings
  • Provide assistance during international visits
  • Create documents, reports, and presentations
  • Uphold confidentiality and discretion at all times

Qualifications

  • Demonstrated experience as a personal assistant
  • Understanding of office management practices
  • Proficient in MS Office and English
  • Strong organizational and time management capabilities
  • Ability to manage multiple tasks and prioritize effectively
  • Exceptional communication skills
  • Commitment to discretion and confidentiality

Essential Competencies

Technical Skills:

  • Diary and Travel Coordination
  • Project Management and IT Proficiency
  • Effective office administration and results orientation
  • German Language Skills (Not Mandatory)

Personal/Professional Attributes:

  • Proactive and takes initiative
  • Excellent verbal and written communication abilities
  • Strong planning and organizational skills
  • Collaborative team player who values colleagues
  • Commitment to outstanding customer service