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Administrative Operations Manager

2 months ago

Hemel Hempstead, Hertfordshire, United Kingdom Think Specialist Recruitment Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Operations & Project Coordinator. This is a full-time and permanent position that will involve working closely with our operations team to support various administrative tasks.

The ideal candidate will have some experience in administration or operations, with a strong attention to detail and excellent organizational skills. They will be responsible for supporting on administration, invoicing, purchase orders, project management, and other tasks.

Key Responsibilities
  • Auditing actual budgets and providing targeted feedback reports for improvements and notifying management and directors
  • Contract costings auditing
  • Filing receipts and invoices for all projects
  • Responsible for credit control regarding first-stage internal invoicing
  • Updating spend trackers with all purchases
  • Monitoring job timeframes and ensuring projects are completed in set timings
  • Adding purchase orders to internal systems
  • Organizing project managers' calendars and booking site visits
  • Liaising with management regarding new site staff and dealing with first-stage recruitment and interviews
  • Organizing materials from budget templates
  • Logging daily project updates
  • Organizing completion certificates when projects are finished
  • Preparing and emailing out weekly operative schedules to clients
  • Distributing health and safety procedures for projects and ensuring information is collated and saved
  • Attending weekly project meetings and supporting by taking minutes and distributing these to the office
  • Ordering project materials with the assistance of the quantity surveyor
  • Handling material returns for damages and overstock
  • Arranging skip hire and waste sorting
  • Arranging the hire of tools, plant hire, and off-hire of equipment
Requirements
  • Some previous form of admin/operations type work is essential
  • Previous experience dealing with tradespeople would be ideal
  • A positive attitude to work
  • Proficiency using office IT applications, especially Microsoft Excel and Outlook
  • Thorough and meticulous person with an eye for detail
  • Excellent interpersonal skills and communication
  • Adaptable and flexible in their approach to work