Operations and Finance Coordinator

4 weeks ago

London, Greater London, United Kingdom Publicis Groupe UK Full time
Job Title: Operations and Finance Coordinator

We are seeking an experienced Operations and Finance Coordinator to join our Talent team at Publicis Groupe UK. As a key member of our team, you will be responsible for maintaining our high performance and helping to build an agency that includes some of the best people in the industry.

Responsibilities:
  • Update and maintain the freelancer management platform (Worksome) and trackers with accuracy, ensuring all POs are added and cost forecasting is as accurate as possible.
  • Monitor information quality, ensuring all information sent to hiring managers has been proofread and has a cohesive consistent formatting.
  • Ensure that each query is dealt with in a sensitive manner.
  • Build strong relationships at all levels, both within the Talent team, the Finance team, the wider agency, and supporting individuals, including people from IT, legal, and our candidates.
  • Gather financial data and generate reports to contribute to data-driven decision-making.
  • Manage various team administration tasks, including raising purchase orders, editing purchase orders, issuing purchase orders, approving payment requests, freelancer cost forecasting, invoice approvals, etc.
  • Support on team projects as and when required, general ad hoc tasks to support wider team and upskill personal experience.
  • Manage any payment request queries, responding to inbound team email queries.
  • Holiday and part-time cover, managing colleague's workloads while they are out of office.
  • Build personal brand internally and externally, being a trusted advisor to stakeholders, team members, and freelancers.
  • Point of call for wider finance team members, connecting the Talent Operations - Freelance team to the agency Finance teams.
  • Liaise with external vendors, such as Worksome, to resolve any invoice issues and queries.
Requirements:
  • Enthusiastic with a can-do attitude to get stuck in with a variety of administrative tasks.
  • Ambitious to develop a career in finance.
  • An intermediate to advanced level of ability within Microsoft Excel is required in this role. Ideally, you have experience of working with large data sets and can work with those easily.
  • Detail-oriented and organized with the ability to handle a varied workload.
  • Confident with all other Microsoft office applications – Word, PowerPoint, and Outlook.
  • Excellent written and verbal communication skills.
  • Independent problem-solving skills to tackle challenges resourcefully.
  • Resilient person who welcomes change and has a continuous improvement/growth mindset.
  • A team player who cares for our collective success as well as your own.
  • Ability to build strong relationships with team members and stakeholders.
  • Ideally, you will have worked within a finance team before and be used to working with finance systems. Experience with SAP would be a significant advantage.
  • Basic knowledge of accounting is required. Training will be provided to help you be set up for success.
  • You will need to be able to multi-task between projects and day-to-day tasks, prioritize effectively, and work in a fluid environment.

  • Senior Finance Manager

    2 weeks ago

    London, Greater London, United Kingdom Hays Accounts and Finance Full time £60,000

    Job Summary: We are seeking a highly skilled Senior Finance Manager to join our team at Hays Accounts and Finance. As a key member of our finance department, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams, and reporting directly to the Group Financial Controller.Key...

  • Operations and Finance Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Liberty Towers Full time

    Operations and Finance Coordinator Role We are seeking a recent graduate with a degree in operations, business, or finance to join our team as an Operations and Finance Coordinator at Liberty Towers. The successful candidate will support project management, manage orders and invoices, and provide administrative assistance. Key Responsibilities: Support...

  • Group Finance Director

    4 weeks ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    About the RoleWe are seeking a highly skilled and motivated Group Finance Manager to join our team at Hays Accountancy and Finance. As a key member of our finance team, you will play a critical role in coordinating the accounting processes for all our entities, working closely with the Operations and Management Teams.Key Responsibilities:Coordinate financial...

  • Group Finance Director

    3 weeks ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    About the RoleWe are seeking a highly skilled and motivated Group Finance Manager to join our team at Hays Accountancy and Finance. As a key member of our finance team, you will play a critical role in coordinating the accounting processes for all our entities, working closely with the Operations and Management Teams.Key Responsibilities:Coordinate financial...

  • Finance and Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom News UK Full time

    Job Title: Facilities and Finance CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Facilities and Finance Coordinator to join our team at News UK. As a key member of our finance department, you will play a crucial role in supporting the day-to-day operations of our facilities and finance teams.Key Responsibilities:Manage and...

  • Finance and Operations Coordinator

    4 weeks ago

    London, Greater London, United Kingdom News UK Full time

    Job Title: Facilities and Finance CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Facilities and Finance Coordinator to join our team at News UK. As a key member of our finance department, you will play a crucial role in supporting the day-to-day operations of our facilities and finance teams.Key Responsibilities:Manage and...

  • Property Finance Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Hays Accounts and Finance Full time

    Property Finance Assistant RoleAre you a detail-oriented and organized individual with a passion for finance and property management? We are seeking a Property Finance Assistant to join our team at Hays Specialist Recruitment Limited.Key Responsibilities:Utilize QUBE software to set up new suppliers onto the systemSupport the Accountant with bank...

  • Finance and Operations Coordinator

    1 month ago

    London, Greater London, United Kingdom News UK Full time

    Job Title: Facilities and Finance CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Facilities and Finance Coordinator to join our team at News UK. As a key member of our finance department, you will play a crucial role in supporting the day-to-day operations of our facilities and finance teams.Key Responsibilities:Manage and...

  • Finance and Operations Coordinator

    1 month ago

    London, Greater London, United Kingdom News UK Full time

    Job Title: Facilities and Finance CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Facilities and Finance Coordinator to join our team at News UK. As a key member of our finance department, you will play a crucial role in supporting the day-to-day operations of our facilities and finance teams.Key Responsibilities:Manage and...

  • Commercial Finance Director

    4 weeks ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    Finance Manager - International Luxury Furniture CompanyYour new companyWe are recruiting for a Finance Manager to join the growing London office of an International Luxury Furniture Company.Your new roleAs a Finance Manager, you will report into the CFO and be responsible for:Leading a team of 3-4 direct reports and supporting their development and...

  • Commercial Finance Director

    4 weeks ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    Finance Manager - International Luxury Furniture CompanyYour new companyWe are recruiting for a Finance Manager to join the growing London office of an International Luxury Furniture Company.Your new roleAs a Finance Manager, you will report into the CFO and be responsible for:Leading a team of 3-4 direct reports and supporting their development and...

  • Group Finance Director

    4 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job SummaryHays Senior Finance is seeking a highly skilled and motivated Group Finance Manager to join our team. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities and working closely with the Operations and Management Teams.Key ResponsibilitiesCoordinate accounting processes for all...

  • Group Finance Director

    4 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job SummaryHays Senior Finance is seeking a highly skilled and motivated Group Finance Manager to join our team. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities and working closely with the Operations and Management Teams.Key ResponsibilitiesCoordinate accounting processes for all...

  • EMEA Finance Director

    2 weeks ago

    London, Greater London, United Kingdom Hays Accountancy and Finance Full time

    Job Title: EMEA Finance DirectorJob Summary:We are seeking an experienced EMEA Finance Director to lead our financial operations in the region. The successful candidate will be responsible for overseeing the financial closing process, ensuring compliance with US GAAP, and leading a team of accounting professionals.Key Responsibilities:Lead the monthly...

  • Group Finance Manager

    4 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job SummaryHays Senior Finance is seeking a highly skilled and motivated Group Finance Manager to join our team. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams.Key ResponsibilitiesCoordinate financial accounting and management...

  • Group Finance Manager

    4 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job SummaryHays Senior Finance is seeking a highly skilled and motivated Group Finance Manager to join our team. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams.Key ResponsibilitiesCoordinate financial accounting and management...

  • Group Finance Manager

    3 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job SummaryHays Senior Finance is seeking a highly skilled and motivated Group Finance Manager to join our team. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams.Key ResponsibilitiesCoordinate financial accounting and management...

  • Group Finance Manager

    3 weeks ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job SummaryHays Senior Finance is seeking a highly skilled and motivated Group Finance Manager to join our team. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams.Key ResponsibilitiesCoordinate financial accounting and management...

  • Group Finance Director

    1 month ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job Title: Group Finance ManagerJob Summary:We are seeking a highly skilled Group Finance Manager to join our team at Hays Senior Finance. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams, and reporting directly to the Group...

  • Group Finance Director

    1 month ago

    London, Greater London, United Kingdom Hays Senior Finance Full time

    Job Title: Group Finance ManagerJob Summary:We are seeking a highly skilled Group Finance Manager to join our team at Hays Senior Finance. As a key member of our finance team, you will be responsible for coordinating the accounting processes for all entities, working closely with the Operations and Management Teams, and reporting directly to the Group...