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Event Logistics Coordinator

2 months ago

Egham, Surrey, United Kingdom Gartner Full time
Job Summary

We are seeking a highly skilled and experienced Event Logistics Coordinator to join our team at Gartner. As a key member of our global event operations team, you will be responsible for supporting the delivery of our must-attend global conference portfolio, in-person programs.

Key Responsibilities
  • Support the development, management, and execution of various conference elements relating to logistics and production.
  • Work closely with the Conference Manager to plan, organize, and execute event logistics from initial stages of development through on-site and conference wrap-up.
  • Manage the shipment of all freight to onsite conferences and book and arrange for temporary staff to support the event.
  • Support the Conference Manager with venue management, including rooms, meeting facilities, F&B, and housing.
  • Communicate and collaborate across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences.
  • Manage event budgets for Client Experience activities, including preparation, negotiations, accurate monthly forecasts, and alerting management for risks and recommendations for corrective action.
Requirements
  • Project management and/or end-to-end event management and delivery to senior level clients.
  • Strong interpersonal and relationship building skills, especially with senior level professionals, cross-functionally and with agency partners.
  • Creative, innovative, and strategic thinker with a strong attention to detail.
  • Strong financial management skills.
About Gartner

Gartner is a leading research and advisory company that helps enterprise leaders and their teams succeed with their mission-critical priorities. Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight. We offer world-class benefits, highly competitive compensation, and disproportionate rewards for top performers in a hybrid work environment that provides flexibility and support for you to thrive.