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Lead Administrative Coordinator

2 months ago

Ipswich, United Kingdom Your World Recruitment Ltd Full time

Position Overview:
As a Lead Administrative Coordinator, you will play a pivotal role in supporting our clinical teams through effective administration and coordination.

Working Schedule:
Monday to Friday, 09:00 to 17:00

Compensation:
£12 - £14 PAYE Inclusive of Holiday Pay
£15 - £17ph Umbrella based on skills and experience

Key Responsibilities:
  • Ensure timely entry of all data into organizational systems.
  • Develop and execute strategic initiatives within your designated area.
  • Provide chaperone assistance to clinical personnel as necessary.
  • Collaborate with team members, including clinical and administrative staff, to enhance operational efficiency.
  • Organize and facilitate professional meetings, including minute-taking and documentation.
  • Offer administrative support to senior management.
  • Participate in the recruitment and selection process for administrative roles.
  • Oversee building maintenance requirements, including cleaning and grounds upkeep.
  • Assist clinical staff in service development and quality assurance efforts.
  • Contribute to the establishment of outreach systems and processes.
  • Ensure comprehensive training for all staff and adherence to mandatory training protocols.
  • Facilitate the onboarding process for new employees, students, and volunteers.
  • Manage procurement of supplies and assist in budget management for the unit.
  • Support the effective use of IT resources, including monitoring of devices for lone workers.
  • Provide training and mentorship to team members.

Essential Qualifications:
  • Minimum of 3 years of experience within the NHS.
  • Proven experience in supervising staff.

Preferred Qualifications:
  • Familiarity with System One.
  • Experience with ESR.
  • Skills in conducting staff training.
  • Proficiency in minute-taking.

Candidate Profile:
  • Exceptional prioritization and organizational skills.
  • Ability to maintain composure in a fast-paced environment.
  • Strong written and verbal communication abilities.
  • Excellent interpersonal skills across all levels of the organization.
  • Capability to devise and implement solutions for complex challenges.
  • Talent for motivating and inspiring team members.