Accounts Administrator

6 days ago


Chichester, West Sussex, United Kingdom Legado Recruitment Full time

Job Title: Accounts Assistant

Job Type: Full-time

Location: Chichester

Job Description:

We are seeking an experienced Accounts Assistant to join our team at Legado Recruitment. As an Accounts Assistant, you will play a crucial role in ensuring the smooth operation of our client's financial functions.

Main Responsibilities:

  • Financial Transactions: Ensure all financial transactions are correctly posted in accordance with the SRA Accounts Rules and the FCA rules for authorised professional firms.
  • Office/Nominal Account: Ensure office money is properly identified and correctly allocated to the office or nominal ledger.
  • Disbursement Processing: Process all disbursement invoices to the clients' ledgers daily.
  • Supplier Invoicing: Process all supplier invoices; ensuring that the nominal coding is correct, the invoice is properly approved for payment and payment is made in accordance with supplier terms.
  • Reconciliation: Reconcile supplier invoices with statements and resolve any queries arising.
  • Staff Expenses: Process and pay staff expenses claims.
  • Petty Cash: Input petty cash payments onto the system monthly and raise the requisite cheques to maintain the float in each office.
  • Credit Card Expenditure: Analyze credit card expenditure and process accordingly.

Client Account:

  • CHAPS Payments: Process or release CHAPS payments (telegraphic transfers), foreign payments and BACS payments with associated authentication procedures and in accordance with the firm's procedures.
  • Client Funds: Assist in ensuring all incoming funds are properly identified and allocated to client ledgers, including credit card receipts.
  • Client Cheques: Prepare client cheques, ensuring that requests for funds are appropriately authorised.
  • Client Disbursements: Process client related disbursements and recoverable expenses and generate payments as required.
  • Billing: Assist with processing bills, ensuring time recorded, disbursements and recoverable expenses are correctly allocated and VAT correctly calculated.
  • Client Ledger Management: Archive client ledgers in accordance with fee earner instructions, ensuring either that all balances are clear or that partner approval has been obtained for write offs (if required).
  • Transaction Processing: Carry out daily transaction processing and support other team members as necessary to ensure there are no back logs and processing is reliable and complete.

Requirements:

  • Experience: Previous experience working in an accounts department desirable.
  • Attention to Detail: High attention to detail and accuracy.
  • Prioritization: Able to prioritise work and cope well in periods of high volume.
  • Communication: Confident and articulate.
  • IT Skills: IT literate, with good Excel and Word skills.

Our Ideal Candidate:

We are looking for a numerate, pro-active, and enthusiastic individual who is personable and professional in their approach to work. If you are a motivated and detail-oriented Accounts Assistant looking for a new challenge, please apply.



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