HR Operations Coordinator
3 months ago
Overview
As an HR Operations Coordinator at Johnsons 1871, you will deliver exceptional human resources support across the organization.
Key Responsibilities
Your primary role will be to provide administrative excellence. You should be well-organized, possess outstanding attention to detail, and be capable of handling a diverse and busy workload. Previous experience in a dynamic HR environment is highly desirable.
Your main focus will be to oversee daily HR administration and recruitment requirements for various business units within Johnsons, while also contributing to a variety of HR projects and initiatives.
- Oversee all HR administrative tasks including offers, contracts, onboarding, exits, and in-life changes.
- Ensure employee records are accurate and up-to-date in the HR system.
- Conduct pre-employment right to work, background, and security checks.
- Post job advertisements on relevant job boards and collaborate with agency partners for initial candidate shortlisting.
- Work with hiring managers to define role requirements and selection processes, organize interviews, and communicate with unsuccessful candidates.
- Facilitate the smooth onboarding of new employees, including the completion of necessary documentation.
- Notify colleagues about new starters to ensure that facilities and IT equipment are ready for Day 1.
- Guide new employees through the end of probation company benefits enrollment (PMI, Life Assurance, and Pension Scheme).
- Conduct monthly check-ins with new employees and their managers.
- Ensure that end-of-probation reviews are conducted and escalate any concerns to the People Partner.
- Manage monthly payroll reporting, ensuring accuracy and timely submission.
- Set up and administer employee benefits, including conducting maternity interviews and maintaining contact with employees on maternity leave.
- Assist in maintaining training and development records for staff attending training sessions.
- Provide basic HR guidance and advice to employees and managers, escalating issues to the People Partner when necessary (e.g., policy, best practices, benefits, sickness, time off, payroll, maternity/paternity).
Ideal Candidate Profile
The successful candidate will be:
- Confident, approachable, and dedicated to delivering an excellent HR service.
- Experienced in HR, payroll, or recruitment administration within a fast-paced, multi-site environment.
- Highly organized and capable of prioritizing their workload effectively.
- Accustomed to meeting deadlines and responding promptly to inquiries.
- Effective communicator with a keen eye for detail, ensuring that shared information is accurate and clear.
- Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
- Familiar with HR systems, ideally Cezanne.
- A flexible team player.
Benefits
- Life Insurance Policy
- Pension Scheme
- Employee Discount Scheme
- NHS Top-Up Scheme
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