Administrative Support Officer
4 weeks ago
About the Role
We are seeking a highly organized and proactive Personal Assistant to provide administrative support to our Service Director of Technology and Digital. The successful candidate will have experience working as a PA to a senior manager and possess excellent literacy skills, including written and verbal communication skills.
Key Responsibilities
- Act as the first point of contact for all enquiries relating to the Service Director and manage diary appointments, emails, phone calls, and paperwork.
- Liaise with internal and external partners, including contact with members and colleagues from different departments and organizations.
- Exercise strict confidentiality when dealing with sensitive matters and use systems to log relevant information.
- Draft and send communications on behalf of the Service Director as required.
- Provide PA support services to the Service Director as needed, remaining flexible and responsive on a daily basis.
Requirements
- Experience of working as a PA to a senior manager.
- Good literacy skills, including written and verbal communication skills, with the ability to collate and communicate information effectively.
- Forward-thinking and good planning, preparation, and task management skills to assist with diary management and meeting requirements.
- Able to take comprehensive notes that are an accurate representation of meetings attended.
- Good influencing skills, with the ability to negotiate with people from a range of different backgrounds to achieve a desired result.
- Experience of collaboration tools such as Skype, Teams, Planner, and Yammer, working on single documents with colleagues and generally using the Web, search, e-commerce, CRM, information dashboards, and analytics.
What We Offer
As a Personal Assistant to our Service Director, you will have the opportunity to work in a dynamic and supportive team environment, with a range of benefits and opportunities for professional development.
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