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Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Office Angels Full time £28,000 - £30,000
Position: Administrative Coordinator

Location: London

Contract Type: 12-Month Fixed Term Contract (Maternity Cover)

Salary: £28,000 - £30,000

About the Company:
Our client is a prominent provider of innovative software solutions, specializing in cloud-based mortgage and savings platforms. Their cutting-edge technology enhances operational efficiencies and improves user experiences for a diverse clientele.

Role Overview:
As an Administrative Coordinator, you will be instrumental in overseeing the reception area and delivering vital support to the broader organization. Collaborating closely with the Facilities Manager, you will ensure seamless daily operations and foster a welcoming atmosphere for clients and visitors.

Key Responsibilities:
  • Manage and direct reception calls, ensuring messages are relayed appropriately.
  • Coordinate courier services and oversee the management of deliveries and packages.
  • Act as the primary contact for travel and accommodation arrangements.
  • Maintain the cleanliness and organization of the reception and surrounding areas.
  • Conduct regular inspections of the office space, reporting any maintenance issues.
  • Monitor and replenish office supplies as needed.
  • Welcome clients and visitors, providing a professional first impression.
  • Perform administrative tasks with a focus on detail and confidentiality.
  • Assist the Facilities Manager in maintaining all office locations.
  • Serve as a point of contact for health and safety, fire safety, and first aid matters.
  • Arrange catering for meetings and corporate events.
  • Handle incoming and outgoing mail efficiently.
  • Support meeting room bookings and post-meeting organization.
  • Contribute to the planning and execution of company events.
  • Assist with onboarding processes for new employees, including health and safety orientations and equipment requests.

What We Seek:
  • Proven experience in general office administration.
  • Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
  • Strong client-facing experience with excellent communication skills.
  • Ability to prioritize tasks, organize effectively, and make informed decisions.
  • Self-motivated with the capability to work independently.
  • A diligent and conscientious work ethic.
  • Proactive approach with the ability to take initiative.

What We Offer:
  • 25 days of annual leave plus bank holidays.
  • Flexible hybrid working policy to support work-life balance.
  • Enhanced benefits, including life assurance and private medical insurance.
  • Additional perks such as a cycle-to-work scheme and discounts at various establishments.
  • Opportunities for personal growth and professional development.
  • A supportive and inclusive work environment that values diversity.

At our client, diversity is celebrated and cherished. We believe that diverse teams are the best teams, and we are committed to fostering a work environment that values and encourages individuality.