Administrative Support Specialist

3 weeks ago

Oxford, Oxfordshire, United Kingdom University Partnerships Programme Full time

A thriving university environment encompasses more than just physical structures; it is about fostering a welcoming atmosphere and community that enables students to feel secure and flourish. At University Partnerships Programme, we recognize the significance of this, which is why we have dedicated onsite teams at each of our partner universities, delivering a variety of facilities management services aimed at enhancing student safety and quality of life.

We are currently seeking an Administrator (Systems) to join our team in Oxford.

In this role, you will oversee the management of all administrative systems while coordinating site operations and delivering exceptional customer service.

This is a permanent, part-time position requiring 22 hours per week, with shifts from 8am to 12:30pm Monday to Thursday and 8am to 12pm on Friday. The annual salary is £17,887.30 (pro-rated from the full-time equivalent of £30,000).

Key Responsibilities:

  • Managing deposits and refunds
  • Assisting in the procurement of goods and services through the purchasing system
  • Maintaining statutory and compliance records
  • Gathering information for reporting purposes
  • Operating the room booking system
  • Managing the property management database
  • Communicating with residents and addressing inquiries
  • Providing coverage for Front Reception duties as needed
  • Liaising with university administrative departments and UPP central functions
  • Supporting marketing initiatives

We are dedicated to enhancing the experience of our residents and invite you to join our enthusiastic and caring team to positively impact students living away from home.

Ideal Candidate: We seek individuals with experience in a similar role, possessing excellent communication and organizational skills, a keen attention to detail, and a commitment to delivering high-quality work.

What We Offer: In return, we provide a dynamic and engaging work environment, competitive salary, and an attractive benefits package, including 25 days of holiday plus bank holidays, life insurance, pension scheme, cycle to work program, store discounts, and access to our UPP Rewards portal, which offers various discounts from retailers, restaurants, gyms, and more.

Additionally, we offer two paid volunteering days each year to support a charity of your choice.

Our team is the cornerstone of our operations, and we welcome individuals who share our values, regardless of their background or identity.

We believe that valuing our differences contributes to our success and creates a workplace where everyone feels appreciated and supported.

We are proud to hold the Investors in People accreditation, a recognition awarded to organizations committed to their workforce. Only 17% of accredited organizations achieve the gold standard, highlighting our dedication to our team.

If you are energetic, passionate, and ready to contribute, we encourage you to consider this opportunity.

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