Project Support Coordinator

4 weeks ago

Oxford, Oxfordshire, United Kingdom University of Oxford Full time

About the Role
As a vital member of our project management team, you will play a key role in ensuring the successful execution of various high-profile projects. Your expertise will be instrumental in guiding projects from their initial stages through to completion, collaborating closely with Programme Managers and a diverse range of stakeholders.

Key Responsibilities
Project Oversight: Utilize project management software and documentation to maintain compliance and track progress, ensuring alignment with institutional standards.

Documentation Management: Handle a comprehensive array of project documentation, including financial and legal records, ensuring accuracy and accessibility.

Meeting Coordination: Record detailed minutes during meetings, ensuring timely distribution of reports and follow-up actions.

Calendar Management: Efficiently manage the schedule of a Programme Manager, resolving conflicts and preparing necessary meeting materials.

Administrative Support: Provide essential support by preparing reports, organizing workshops, and maintaining an engaging online presence.

Financial Oversight: Manage purchase orders, process invoices, and prepare financial reports with a meticulous approach using financial systems.

Why Join Us?

  • Be Part of Innovation: Contribute to significant capital projects that influence the future of our institution.
Collaborative Environment: Experience a supportive team culture where your contributions are valued and professional growth is encouraged.

Career Development: Take advantage of opportunities for ongoing learning and advancement in a dynamic field.

Essential Qualifications
Education & Experience: Strong numerical, analytical, and financial management skills are essential. Experience in a complex financial setting, particularly within construction or related fields, is advantageous.

Skills: Excellent communication skills are required, along with proficiency in MS Office and exceptional organizational abilities.

Attributes: A proactive approach to problem-solving, professionalism, and a commitment to contributing to a high-performing team are crucial.

Desirable Qualifications

  • Experience in a construction-related environment or professional office.
  • Professional qualifications in project management.
  • Experience with computer systems administration.
  • Proficiency in word processing software.
  • Familiarity with project management tools.
  • Knowledge of financial systems.

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