Chief Executive Support Specialist

4 weeks ago

London, Greater London, United Kingdom Green Park Content Full time

Position Overview

At Greenpark, a renowned global leader in performance-driven content and brand publishing, we are dedicated to fostering meaningful connections through impactful content tailored for search and social platforms. Our mission is underpinned by our expertise in Insights & SEO, Creative Content, and Performance Technology, delivered through a hybrid model of agency and in-house services.

Company Culture

We pride ourselves on our collaborative culture, striving to make a positive impact for both our clients and the communities we serve. Our core values—'We Strive', 'Acting Together', and 'With Kindness'—guide our actions and interactions.

Client Portfolio

Our diverse client base includes prestigious names such as Unilever, Clarins, AIA, and Nestle, among others.

Role Purpose

The Executive Assistant role is pivotal in enabling the CEO to concentrate on strategic leadership and fostering robust client relationships.

Reporting Structure

This position reports directly to the CEO and provides support to the senior management team as necessary.

Key Responsibilities

  • Manage the CEO's calendar, ensuring all meetings are scheduled, confirmed, and communicated effectively.
  • Assist in the preparation and organization of materials for significant meetings.
  • Coordinate and schedule participants for both external and internal meetings.
  • Arrange logistics for internal training sessions and webinars.
  • Organize meeting spaces as required for various engagements.
  • Oversee travel arrangements for GPC UK personnel, optimizing costs and benefits.
  • Attend key meetings to document comprehensive minutes.
  • Provide personal administrative support to the CEO to facilitate business growth.
  • Assist senior management with urgent matters as needed.
  • Perform ad hoc office management and administrative tasks as required.

Essential Soft Skills

  • Demonstrates ownership and accountability, working independently with minimal supervision.
  • Exhibits initiative and flexibility, willing to take on responsibilities beyond the standard job scope.
  • Engages in proactive communication to ensure clarity and understanding.
  • Represents the CEO with professionalism and discretion.

Additional Responsibilities

  • Act with integrity towards the company and its stakeholders.
  • Maintain loyalty and respect for colleagues and management.
  • Uphold confidentiality regarding all meetings and decisions.
  • Set high standards and lead by example.
  • Inspire and motivate team members through effective communication.

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