Sales Support Coordinator

2 weeks ago

London, Greater London, United Kingdom Blue Octopus Full time
Job Title: Sales Support Coordinator

We are seeking a highly organized and detail-oriented Sales Support Coordinator to join our team at Blue Octopus. As a Sales Support Coordinator, you will provide administrative assistance to our Sales Account Managers, ensuring seamless communication and efficient workflow.

Key Responsibilities:
  1. Manage Sales Calls: Confidently receive and forward sales calls to relevant sales contacts within the company.
  2. Email Management: Manage the sales enquiries email inbox, keeping track of enquiries and updating company databases.
  3. Tender Response Coordination: Co-ordinate tender responses internally in accordance with deadlines, working alongside the relevant Account Manager.
  4. Document Creation: Create, update templates for NDA, PQQ, tender, and interview documentation.
  5. Presentation Management: Creation and management of the sales teams' presentations.
  6. Document Management: Set up, copy, scan, and store documents, ensuring internal databases are updated as required.
  7. Record Maintenance: Review and maintain the accuracy of records, editing where necessary to ensure they are up to date.
  8. Client Entertainment: Assist with co-ordinating and sourcing of client entertainment and events.
  9. Project Information: Liaise with and distribute project-related information with all levels of the project team and potentially external parties.
  10. Sales Meetings: Attend sales meetings when required.
  11. CPD Bookings: Management of CPD bookings.
  12. Sales Research: Sales research from LinkedIn, industry press, online posts, etc., and feed potential leads to sales teams.
  13. Sample Requests: Handling of sample requests in conjunction with the factory.
  14. Project Drawings: Produce and maintain a file of drawings from recently completed projects.
  15. Reception Cover: Provide reception cover in the absence of the receptionist.

The ideal candidate will have excellent communication skills (written and verbal), experience with CRM systems, and be confident in producing reports and using Excel. Experience in Microsoft Office, including PowerPoint, Outlook, and Publisher, is essential. AutoCAD experience would be an advantage but not essential.

To succeed in this role, you will need to be positive, confident, and able to quickly establish working relationships with a variety of people. We offer a competitive salary and benefits, including 25 days' holiday, private medical cover, pension contribution, access to an employee assistance programme with excellent wellbeing benefits, and the opportunity to work in a well-established and friendly company.

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