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Scheduling Administrator
3 months ago
Job Overview
Explore the achievements of our team in:
Key Responsibilities
- Develop and distribute effective work schedules for station personnel, ensuring compliance with established deadlines.
- Conduct weekly confirmations of schedules with the Owning Manager/RM and compile a list of unassigned duties.
- Track and document instances of 'off track & unproductive time', including training sessions, medical appointments, and unscheduled leave.
- Maintain and regularly update precise records for the stations, covering aspects such as equalization, annual leave, rest days, and Sundays.
- Facilitate comprehensive handovers of essential information with fellow Roster Clerks as necessary.
- Aid in the creation of effective schedules during timetable adjustments and in response to local requirement changes.
- Support data collection efforts to assist in budget planning and forecasting.
- Help coordinate staff scheduling for training and other necessary releases, ensuring that expenses remain within budgetary limits.
- Ensure timely submission of information required by the Payroll department.
- Organize staff releases for meetings, training, and other non-productive obligations as needed.
- Prepare preliminary schedules to assist the RM and managers with local adjustments.
Ideal Candidate Profile
To be eligible for this position, candidates should demonstrate the following attributes in their application:
- Exceptional attention to detail.
- Ability to thrive in a high-pressure environment.
- Strong decision-making capabilities.
- Adaptable approach to work.
- Proficient report writing skills.
- Customer-focused mindset.
- Strong planning and organizational abilities.
- Excellent teamwork skills.
- Effective communication, negotiation, and motivational skills.
- Proficient in Microsoft Outlook, Excel, PowerPoint, and Word.
- Completed or actively pursuing a Vocational Qualification in Business Administration (Level 2).
Compensation and Benefits
Southeastern values each employee and offers a benefits package that reflects this commitment.
In addition to a competitive salary, we provide a comprehensive benefits package that includes:
- A Contributory Final Salary Pension Scheme.
- Complimentary rail travel on Southeastern and GTR services (extended to family members for leisure and educational purposes).
- After a qualifying period, reduced fare travel on other train operators, including European services.
- Up to 24 days of annual leave entitlement (plus bank holidays).
- Access to a variety of discounts for retail and leisure products through our benefits scheme.
- Family-friendly benefits, including enhanced maternity/paternity leave, parental leave, and carer's leave.
