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Team Operations Assistant

2 months ago

City of London Greater London, United Kingdom Eden Recruitment Ltd Full time
Job Opportunity at Eden Recruitment Ltd

We are excited to present an exceptional opportunity for a highly organized and proactive Assistant to join our dynamic and rapidly growing commodities firm based in the financial district of London. With global offices and core values deeply embedded in our company's DNA, we are looking to hire an exceptional Team Assistant to support our team's growth and success.

Key Responsibilities:

  • Calendar Management: Organize and manage the schedules of 3 senior team members, ensuring efficient time allocation and handling any scheduling conflicts.
  • Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, booking meeting rooms, and managing follow-up communications.
  • Travel Arrangements: Handle comprehensive travel arrangements, including booking flights, accommodations, and organizing travel itineraries.
  • Reception Support: Provide support for the reception area as needed, ensuring smooth operations and professional front-desk service.
  • Team Events and Socials: Assist in planning and executing team events and social activities to foster team cohesion and morale.
  • Administrative Support: Perform various administrative tasks as needed to support the team and contribute to the company's overall efficiency.

Requirements:

  • Proactive Approach: Demonstrate a high level of initiative, anticipating needs and solving problems independently.
  • Strong Communication Skills: Exhibit excellent verbal and written communication skills, enabling clear and effective interactions with team members and stakeholders.
  • Adaptability: Show flexibility and willingness to assist with a variety of tasks, maintaining a 'muck-in' attitude.
  • Team Player: Work well within a team environment, contributing positively to the company's culture and objectives.
  • Administrative Experience: Prior experience in an administrative or team assistant role is highly desirable, particularly in a fast-paced and dynamic setting.
  • This role will be 4 days in the office and 1 day working from home. The hours for this role will be 8.30am - 6pm with a competitive salary package of up to £50-58,000 plus great benefits.