Private Assistant

2 weeks ago


City of London Greater London, United Kingdom Mantell Associates Full time

Mantell Associates is a multi-award winning Life Sciences and Pharmaceutical Executive Search firm based in the City of London, UK. This role is ideal for an operations professional seeking a varied position with excellent opportunities for career progression.

Acting as the main point of contact for UK & US offices, resolving office related issues and answering general queries
Organising and managing comprehensive schedules, international travel for leaders and Miami team, and expenses
Coordinating internal and external events as needed
Office management including, stock list, supplies and coordinating with building management
Liaise with our internal trainer to help coordinate training sessions within the business
Preparing contracts and offer letters for both the UK & US office
Responsible for the probation, promotion management and commission/bonus process
Upkeep of HR and Benefits administration
Monthly payroll administration for both UK & US offices
Entirely responsible for UK & US payroll
Assist in the preparation and maintenance of financial records and reports
Pension administration and monthly payments
Conduct data entry and maintain financial databases
Reconcile bank statements through Xero and assist in month-end closing procedures
Be heavily involved in our contract department, approving timesheets, paying contractors & recordkeeping of GP for every contractor

Strong administration skills with meticulous attention to detail
Proficiency in Microsoft Excel and accounting software

Mantell Associates is a specialist Pharmaceutical and Life Sciences headhunting firm.



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