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Administrative Assistant

2 months ago

Andover, Hampshire, United Kingdom Correct Contract Services Limited Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Correct Contract Services Limited. As an Administrative Assistant - Purchase Ledger, you will be responsible for providing administrative support to our accounts team by undertaking clerical tasks related to the purchase ledger function.

Key Responsibilities
  • Process purchase invoices and purchase credit notes for all suppliers
  • Reconcile supplier statements and accounts
  • Manage the monthly and weekly payment process
  • Process daily DD & SO transactions
  • Post and reconcile company credit card invoices and receipts
  • Liaise with suppliers' credit control contacts
  • Attend weekly team meetings to discuss and resolve any queries
  • Liaise with internal departments to discuss and resolve queries
  • Maintain supplier procedure notes
  • Monitor the account email inbox
  • Answer telephone and deal with supplier and customer requirements
  • Perform printing, filing, and scanning tasks as required
  • Dispose of confidential documents
  • Perform ad hoc tasks as and when required
Requirements
  • 2+ years of experience in a Purchase Ledger function
  • Proficiency in Microsoft Office
  • Reporting skills, administrative, and writing skills
  • Ability to follow processes, organize, and analyze information
  • Professionalism, problem-solving, and communication skills
Desirable Qualifications
  • Sage Intacct
  • AAT Qualification
  • Medium to High level of Excel skills
Personal Attributes
  • Pride in truth and sharing knowledge for the greater good
  • Commitment to improvement and active team participation
  • Acceptance of responsibility for your role and promoting ownership in others
  • Desire to be successful and achieve goals
  • Flexibility to meet business needs and actively work towards expanding your knowledge and developing your skills