Site Administrator

4 weeks ago


Coventry, Coventry, United Kingdom Hawk 3 Talent Solutions Full time
Job Title: Site Coordinator

Location: Coventry

Hours: 37.5

Role Purpose

The primary objective of this position is to oversee all administrative functions on site, encompassing personnel, payroll, purchasing, and other administrative duties as required.

Main Duties and Responsibilities

  • Maintaining accurate holiday records
  • Tracking the whereabouts of designated individuals
  • Responding to phone calls professionally, taking messages, and forwarding them
  • Receiving and distributing incoming mail and issuing outgoing mail
  • Monthly H&S KPI reporting
  • Performing general administrative tasks as needed
  • Creating and tracking purchase orders for all departments
  • Supporting KPI reports
  • Updating and maintaining personnel records and training records
  • Preparing contracts of employment for non-salaried staff as required
  • Updating and maintaining the time and attendance system, where applicable
  • Supporting training and maintaining training records
  • Assisting in minute-taking during investigation/disciplinary meetings
  • Tracking and filing all toolbox talks, start-of-shift briefings, H&S/quality sign-offs
  • Maintaining an up-to-date employee contact list
  • Reporting end-of-month agency and contractor hours
  • Updating lateness/absence records...

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