Site Administrator
4 weeks ago
Location: Coventry
Hours: 37.5
Role Purpose: The overall purpose of this position is to be responsible for all administrative functions on site including personnel, payroll, purchasing and other administrative duties where required.
Main Duties and Responsibilities:
• Maintaining holiday records
• Maintaining knowledge of the whereabouts of designated individuals
• Answering the phone professionally, taking messages and passing them on
• Receiving and distributing incoming post and issuing outgoing post
• Monthly H&S KPI reporting
• General administration duties as and when required
• Creating and tracking POs for all departments
• Supporting KPI reports
• Update and maintain the appropriate personnel records / Training records
• Produce contracts of employment for non-salaried staff where required
• Update and maintain the time and attendance system, where appropriate
• Support training and maintaining training records
• Assist in minute taking during investigation / disciplinary meetings
• Track and file all toolbox talks, start of shift briefings, H&S / quality sign offs
• Keeping employee contact list up to date
• End of month agency and contractor hours reporting
• Update lateness / absence trackers and create report for attendance awards
• Providing a backup point of contact for site payroll issues
• Reporting of payroll issues to contract manager
• Raising of Purchase requisitions by the necessary authority.
Key Skills:
• Strong administrative skills
• Excellent communication and interpersonal skills
• Ability to work accurately and efficiently in a fast-paced environment
• Strong organizational and time management skills
• Ability to maintain confidentiality and discretion when handling sensitive information
About Hawk 3 Talent Solutions:
Hawk 3 Talent Solutions is a leading recruitment agency providing a range of services to clients across various industries. We are committed to delivering exceptional results and building long-term relationships with our clients and candidates.
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