Site Administrator

4 weeks ago


Coventry, Coventry, United Kingdom Hawk 3 Talent Solutions Full time
Job Title: Site Administrator

Location: Coventry

Hours: 37.5

Role Purpose: The overall purpose of this position is to be responsible for all administrative functions on site including personnel, payroll, purchasing and other administrative duties where required.

Main Duties and Responsibilities:

• Maintaining holiday records

• Maintaining knowledge of the whereabouts of designated individuals

• Answering the phone professionally, taking messages and passing them on

• Receiving and distributing incoming post and issuing outgoing post

• Monthly H&S KPI reporting

• General administration duties as and when required

• Creating and tracking POs for all departments

• Supporting KPI reports

• Update and maintain the appropriate personnel records / Training records

• Produce contracts of employment for non-salaried staff where required

• Update and maintain the time and attendance system, where appropriate

• Support training and maintaining training records

• Assist in minute taking during investigation / disciplinary meetings

• Track and file all toolbox talks, start of shift briefings, H&S / quality sign offs

• Keeping employee contact list up to date

• End of month agency and contractor hours reporting

• Update lateness / absence trackers and create report for attendance awards

• Providing a backup point of contact for site payroll issues

• Reporting of payroll issues to contract manager

• Raising of Purchase requisitions by the necessary authority.

Key Skills:

• Strong administrative skills

• Excellent communication and interpersonal skills

• Ability to work accurately and efficiently in a fast-paced environment

• Strong organizational and time management skills

• Ability to maintain confidentiality and discretion when handling sensitive information

About Hawk 3 Talent Solutions:

Hawk 3 Talent Solutions is a leading recruitment agency providing a range of services to clients across various industries. We are committed to delivering exceptional results and building long-term relationships with our clients and candidates.
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