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Executive Assistant
2 months ago
Job Title: Executive Assistant - Legal
Company: Gleeson Recruitment Group
Location: Manchester
Job Type: Permanent, Full-Time
Salary: Up to £35,000
About the Company:
Gleeson Recruitment Group is a specialist legal firm with a presence across the UK. With a team of around 100 employees across offices in London, Liverpool, Birmingham, and Manchester, we are seeking a highly organised and proactive Executive Personal Assistant to join our Legal, Risk and Compliance function in Manchester.
About the Role:
We are looking for a highly organised and proactive individual to provide high-quality PA support to members of our Senior Management Team and administrative support across the Legal, Risk and Compliance function of the business.
Key Responsibilities:
- Full diary management for members of the Senior Management Team
- Act as a central point of contact for the Senior Management Team
- Organise travel arrangements
- Prepare expense reports
- Maintain filing systems
- Organise corporate events, including committee meetings and other important events
- Produce documents, reports, and presentations using MS Office
- Collate and maintain relevant data and documentation to support regulatory and statutory reporting requirements
- Collate and maintain relevant data and documentation to support audit requirements
- Organise and maintain ongoing training records
- Organise and maintain a filing system for commercial contracts and agreements
- Assist with the creation of a compliance resource library
- Assist with the roll out and documentation of new and updated policies and procedures
- Produce regular reports and presentations on Compliance metrics
- Assist with ad hoc projects
Requirements:
- Experience in a similar Personal Assistant / Legal Secretarial / Executive Assistant / Administrative Assistant role within a regulated environment
- Highly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment
- Inquisitive yet discreet
- Excellent communication and teamwork skills
- Attention to detail and a commitment to data quality
- Strong problem-solving and troubleshooting skills
- Self-motivated with the ability to work independently
- Continuous improvement mindset with a willingness to embrace change
- Strong IT literacy across all Microsoft Office applications
Benefits:
- Annual discretionary bonus scheme
- Company contributory pension scheme
- Hybrid working
- Life assurance
- Cash-back health-care scheme
- Enhance family-friendly policies
- Employee Assistance Programme
- Subsidised gym membership
- Cycle to Work scheme
- Staff referral scheme
