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Administrative Support Coordinator

2 months ago

Middlesbrough, Middlesbrough, United Kingdom North East & North Cumbria ICB Full time

Job Overview

We are pleased to present a rewarding opportunity within the North East & North Cumbria ICB for a Permanent, Band 4 Administrative Support Coordinator in the Local Delivery Directorate. The ICB is dedicated to ensuring that high-quality and safe health services are available to all communities. Our organization encompasses a variety of functions, including the promotion of integrated health and care services, enhancement of public health and wellbeing, and the reduction of health disparities.

Key Responsibilities

The ideal candidate will embody our core Values and Behaviours and contribute to the achievement of the ICB's strategic goals and priorities. You will play a vital role in shaping the future of our newly established teams.

The successful applicant will deliver effective, comprehensive, and confidential administrative and/or project support on a daily basis. You will be expected to prioritize tasks effectively and ensure that all deadlines are consistently met.

This position is full-time; however, we are open to considering part-time or flexible working arrangements. Responsibilities include assisting teams with business inquiries, engaging in project-related tasks, compiling reports and data, facilitating meetings and events, coordinating schedules and venues, gathering agenda items and supporting documents, and producing minutes and action logs relevant to these activities. The post holder will also collaborate as a proactive team member to ensure that all administrative, data, and project-related tasks are managed efficiently across the organization.

About Our Organization

With a substantial budget and a dedicated workforce, we serve millions of individuals across the North East and North Cumbria. In addition to our strategic functions, ICB personnel work at the local level with health and wellbeing boards in each of our local authority areas. Our teams collaborate closely with primary care networks, which consist of local GP practices, social care teams, and other community-based providers. The ICB also partners with our Provider Collaborative, which includes multiple NHS foundation trusts in the region to fulfill our shared objectives.

For further details regarding the role, please refer to the attached documentation for a comprehensive job description and person specification.

Job Duties

- Provide effective, comprehensive, and confidential administrative and/or project support on a daily basis.
- Maintain awareness of work priorities and ensure all deadlines are met.
- Assist teams with business inquiries, including project-related tasks, report compilation, meeting facilitation, and event coordination.
- Collaborate as an effective team member to ensure that all administrative, data, and project work priorities are addressed across the organization.

Required Skills and Experience

Essential
- Advanced keyboard proficiency.
- Ability to travel independently as required for the role.
- Significant experience in business support and knowledge of relevant processes or procedures.
- Proven experience in providing project/business-level support.
- Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and OneNote.

Desirable
- Familiarity with project management software.
- Experience in a fast-paced healthcare environment.
- Knowledge of Oracle procurement systems.
- Experience with Microsoft Project.

Qualifications

Essential
- RSA/NVQ level 3 or equivalent relevant experience.

Planning and Organizational Skills

Essential
- Excellent organizational and time management skills.