Team Secretary

3 days ago

London, Greater London, United Kingdom Steamship Insurance Management Services Ltd Full time
About the Company

Steamship Insurance Management Services Ltd is a leading provider of insurance services, with a global presence and a commitment to excellence.

Job Purpose

The successful candidate will provide high-level secretarial and administrative support to the Club's partners, ensuring the smooth operation of the business.

Key Responsibilities
  • Meeting management: arranging meetings, preparing agendas, and distributing papers.
  • Board and Committee meetings: ensuring timely delivery of papers and minutes.
  • Travel and diary management: arranging travel and updating the travel schedule.
  • Visitors: arranging restaurants and scheduling events for visiting directors and members.
  • Team support: providing administrative support to the Americas Syndicate, Eastern Syndicate, European Syndicate, and the Yacht team.
  • Event management: arranging and overseeing the arrangements for the Club's annual seminars.
Person Specification
  • High-level team secretarial experience, preferably in the insurance industry.
  • Experience with diary management, arranging business travel, and Microsoft Office packages.
  • Excellent written and verbal communication skills.
  • Strong time management and attention to detail.
  • Professional customer service and communication skills.
  • Organisation skills, including the ability to multi-task and prioritise.
Benefits
  • Generous employers' contribution to the Steamship Group Pension Fund.
  • Life insurance, Group Income Protection, and private medical and dental cover.
  • Flexible working to help achieve work-life balance.
  • A programme of wellbeing activities throughout the year.
  • Access to an Employee Assistance Programme (EAP) for personal and work-related concerns.
Company Values
  • Mutuality: ensuring fairness amongst Club Members.
  • Integrity: upholding high ethical, legal, and regulatory standards.
  • Safety and Sustainability: contributing to safety of life at sea and the preservation of the environment.
  • Transparency: building strong relationships based on trust and open communication.
  • Excellence: enabling our people to realise their full potential as team members, industry experts, leaders, and managers.
  • Collaborative: embracing flexibility, diversity, and inclusivity.

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