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Executive Assistant

2 months ago

South East England, United Kingdom Clarke Recruitment Solutions Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team at Clarke Recruitment Solutions. This is an exciting opportunity to work in a fast-paced, innovative environment and contribute to the success of our global organization.

Key Responsibilities
  • Manage the day-to-day schedule of an EVP in a global role, ensuring seamless coordination of internal and external meetings, events, and travel arrangements.
  • Coordinate meetings and events across multiple time zones, including team meetings, full staff meetings, and offsite meetings.
  • Proactively manage calendar priorities, taking into account customer meetings, release cycles, fiscal calendars, current projects, and team needs.
  • Book domestic and international travel, ensuring compliance with company travel policy and procedures.
  • Effectively interface with employees from other groups within the company and senior executives inside and outside the organization.
  • Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
  • Timely submission of expenses.
  • Perform other administrative and project duties as requested.
Requirements
  • Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
  • Skillful execution of administrative activities, with high attention to detail, organization, and process.
  • Ability to adapt quickly to changing priorities and needs.
  • Experience with virtual meeting platforms such as Zoom, Google Livestream, and conference calls.
  • Strong teamwork skills, with the ability to offer suggestions and improvements to process and work collaboratively with others.
  • Strong relationship management skills, with the ability to build a personal network throughout the company.
  • Project coordination experience at an intermediate complexity.
  • Strong oral and written communication skills, with the ability to communicate clearly and effectively with senior leaders and external partners.
  • Previous experience partnering with senior management in a fast-paced, innovative environment.
  • Experience working with/in large administrative teams.
  • Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce, Workday, Tableau, and Concur are a plus.
  • Ability to handle confidential material with utmost discretion.
Desired Skills/Traits
  • Customer-centric orientation.
  • Agility and flexibility in response to changing priorities and needs.
  • Proven ability to manage projects, work under pressure, and consistently meet deadlines.
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  • Possess a natural ability and curiosity to comprehend the global DNA of the company and its organizations.
  • Ensure communications are clear, thorough, and specific, with attention to follow-through.