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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Career Legal Full time

Job Summary: We are seeking a highly organized and detail-oriented Legal Support Specialist to join our team at Career Legal. As a Legal Support Specialist, you will play a key role in supporting our lawyers and staff in the Dispute Resolution team.

Key Responsibilities:

  • Proactive Diary and Inbox Management: Manage the diaries and inboxes of our lawyers and staff, ensuring that all tasks and deadlines are met.
  • Meeting Coordination: Book and organize meetings, both internal and external, and ensure that all necessary materials are prepared.
  • Client Onboarding: Assist with the onboarding of new clients, including preparing necessary documents and ensuring that all client information is up to date.
  • Travel Arrangements: Arrange travel and accommodation for our lawyers and staff, both nationally and internationally.
  • Communication: Liaise with clients directly, ensuring that their needs are met and that they are kept informed of progress.
  • Business Development: Support our lawyers and staff with business development activities, including preparing marketing materials and attending meetings.
  • Document Management: Manage and maintain our document management system, ensuring that all documents are up to date and easily accessible.
  • Event Planning: Assist with the planning and organization of events, including conferences and seminars.
  • General Administration: Provide general administrative support to our lawyers and staff, including answering phones and responding to emails.

Requirements:

  • Experience: We are looking for a candidate with experience as a Legal PA or Legal Secretary.
  • Skills: The successful candidate will have strong organizational skills, excellent communication skills, and the ability to work well under pressure.