Secretary to Associate Director of Quality Governance
4 weeks ago
About the Role
We are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and incoming and outgoing emails, and maintaining confidentiality of information at all times.
Main Responsibilities
- Provide administrative support to the Associate Director, including managing diaries, organizing meetings, and preparing agendas and supporting papers.
- Monitor the Associate Director's Outlook inboxes, ensuring that any urgent messages are brought to their attention or take other action as appropriate.
- Ensure that the work of the Associate Director is carried out smoothly, confidentially and effectively, and that all Group/Trust/directorate policies and procedures are adhered to in a coordinated single approach.
- Effectively manage the diaries for appointments, meetings, travel and accommodation etc.
- Organize and schedule meetings as requested, booking suitable internal/external venues (with refreshments and/or equipment as required); checking attendee availability; draft preparation, collation and distribution of agenda and supporting papers; attending to take minutes/notes as required; and maintaining master files (electronically and manually) for meetings of which the Associate Director are responsible.
- Provide general secretarial/administrative support to clinical governance processes.
- Provide secretarial support through note/minute taking at meetings.
About Us
Northern Lincolnshire and Goole NHS Foundation Trust is part of one of the largest acute and community Group arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £ billion. We are committed to creating and maintaining a fair and supportive working environment and culture, where contributions are fully recognised and valued by all and staff feel empowered to carry out their duties to the best of their abilities.
We welcome applications from individuals who share our values and are committed to delivering world-class hospital and community services for the million people we serve. We are committed to promoting and protecting the physical and mental health and well-being of all our staff, and to creating a diverse and inclusive workforce that reflects the communities we serve.
Person Specification
Essential
- Minimum 2 years secretarial experience.
- Working knowledge of computer packages (Microsoft Word, Excel, Outlook and PowerPoint).
- Organising meetings & minute taking
- Managing diaries
- Advanced keyboard skills
- Thorough knowledge of Microsoft Office.
- Experience of maintaining an effective filing system.
Desirable
- NHS experience
Knowledge & Skills
Essential
- Organisation/prioritising.
- Flexible
- Ability to communicate with people confidently (internal & external to the Trust
- Excellent telephone manner
- Diplomacy and tact
- Team member
- High standard of accuracy
- Ability to act on own initiative
- Excellent presentation skills
- Exert assertion where necessary
- Ability to work under pressure an dto time constraints where necessary
Desirable
- Willing to attend in house training
- Relevant NHS legislation, policies, protocols etc knowledge.
Personal Qualities
Essential
- Must be able to demonstrate a clear understanding of core trust values and be able to articulate in practice
- Good time management skills
- Ability to travel if required
- Enthusiastic and positive approach to work
- Professional appearance
- Polite
- Supportive and helpful nature
- Willing to learn new systems as required
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized individual to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeJob SummaryWe are seeking a highly skilled and organized individual to provide comprehensive administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for managing the Associate Director's Outlook inboxes, ensuring that urgent messages are brought to their attention and taking appropriate action....
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and organized Secretary to provide administrative support to the Associate Director of Quality Governance. The successful candidate will be responsible for providing comprehensive and effective secretarial/administrative support to the Associate Director, dealing with personal callers, telephone enquiries and...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire & Goole NHS Foundation Trust Full timeSecretary to the Associate Director of Quality Governance (Agenda for Change Band 3)We are committed to delivering high-quality patient care and improving our services. To achieve this, we need a skilled and dedicated individual to support the Associate Director of Quality Governance.The successful candidate will provide comprehensive administrative support,...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and efficient Administrative Support Officer to join our Quality Governance Team as Secretary to the Associate Director of Quality Governance. This is an exciting opportunity to contribute to the implementation of our Group Quality Governance arrangements and support the continued improvements for patient...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and efficient administrative support officer to join our team as Secretary to the Associate Director of Quality Governance. This is an exciting opportunity to contribute to the continued improvements for patient safety, experience, and the effectiveness of care and treatment provided in our hospitals.The...
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Scunthorpe, North Lincolnshire, United Kingdom Northern Lincolnshire and Goole NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly motivated and efficient administrative support officer to join our team as Secretary to the Associate Director of Quality Governance. The successful candidate will provide comprehensive and effective secretarial/administrative support to the Associate Director of Quality Governance by dealing with personal callers,...
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