Administrative Team Leader

3 weeks ago

Birmingham, Birmingham, United Kingdom International Automotive Components Group Limited Full time

We are pleased to present an exciting opportunity to become a vital part of our forward-thinking and dedicated team:

Team Operations Coordinator

Location: Elmdon, Birmingham

Key Responsibilities:
  • Manage the schedules of the CEO and COO, ensuring prioritization of essential business activities.
  • Collaborate with the leadership team and prepare necessary documentation while following up on action items to ensure timely and quality delivery.
  • Oversee daily tasks including diary management, meeting arrangements, and general office administration.
  • Coordinate travel and accommodation bookings, manage expenses, and maintain the gifts and entertainment register for the team.
  • Support the Transformation Director in coordinating critical transformation initiatives.
  • Conduct online research and liaise with external organizations to gather project-related information.
  • Prepare for and attend meetings, taking minutes and distributing notes accordingly.
  • Organize documentation and ensure timely contributions from cross-functional teams.
  • Compile and prepare reports, presentations, and correspondence while managing databases and filing systems.
  • Handle correspondence, manage diaries, and organize meetings and appointments, often controlling access to executive schedules.
  • Plan and execute events and conferences.
  • Assist in collating data for various tasks and deadlines.
  • Implement and uphold administrative procedures and systems.
  • Utilize financial awareness to evaluate reports and data for recommendations and summaries, including managing expense filings.
  • Perform miscellaneous tasks to support management and conduct research as needed.
Preferred Skills and Experience:
  • Demonstrated experience in a personal assistant, organizational, or administrative capacity.
  • Strong analytical and problem-solving abilities.
  • Proven track record of thriving in a dynamic, fast-paced environment.
  • Ability to work effectively under pressure and prioritize urgent tasks.
  • Exceptional written and verbal communication skills.
  • Proficient in IT, particularly with Microsoft Office applications.
  • Familiarity with finance processes, venue booking, and system utilization.
  • Commitment to confidentiality when handling sensitive information.
  • Highly organized with excellent stakeholder management skills.
  • Detail-oriented with strong organizational and time management capabilities.
  • Ability to self-manage and maintain accuracy across all projects.
  • Adaptable to changing business needs without requiring constant direction.
  • Strong business acumen and a proactive, independent work ethic.

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