Office Coordinator

3 weeks ago

Rotherham, Rotherham, United Kingdom Manor Field Surgery Full time

Position Overview

Manor Field Surgery is seeking a dedicated and dependable individual with strong communication and computer skills to become a vital part of our dynamic team. This role involves working 24 hours per week over four days, commencing at 8 AM.

The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility to accommodate the needs of the organization while possessing a strong desire for personal and professional growth.

While prior experience in document management, clinical coding, and Quality and Outcomes Framework (QOF) is advantageous, comprehensive training will be provided to the selected candidate.

Key Responsibilities

The primary objective of this role is to deliver precise and efficient administrative and secretarial support to the practice team utilizing relevant information technology applications.

Administrative and Secretarial Duties:

  • Support the General Practitioners, Practice Manager, and Nursing Team with a variety of administrative and secretarial tasks, including:
  • Child Immunisation Programme - Maintain the Child Immunisation Call and Recall programme, ensuring accurate patient data entry and timely communication with the Nursing Team and Practice Manager.
  • Cervical Cytology Programme - Oversee the Cervical Cytology Call and Recall programme, ensuring data accuracy and timely follow-ups.
  • Flu Campaign - Manage the seasonal Flu Call and Recall programme in collaboration with the Nurse Manager.
  • Prescription Pricing Authority - Ensure timely reconciliation and submission of prescriptions for personally administered drugs.
  • Prescription Log - Maintain an up-to-date prescription log and order supplies as necessary.
  • Fridge Temperature Monitoring - Conduct daily checks of fridge temperatures and maintain a log, reporting any discrepancies to the nursing team.
  • Update the Deaths Board and ensure accurate computer entry of patient deaths.
  • Conduct annual equipment checks for the practice inventory in coordination with the Practice Manager.
  • Log and bank private income received at appropriate intervals.
  • Insurance and Medical Reports - Assist Grade 2 Administrators in logging requests for Insurance and Medical Reports, ensuring timely processing and payment logging.
  • Stationery Management - Support Grade 2 Administrators in maintaining adequate stationery supplies and placing orders as needed.

Information Technology Responsibilities:

  • Data Input - Scan and code all clinical and other correspondence, addressing any clinician-marked actions as per practice protocol.
  • Patient Registration - Manage the electronic receipt of new patients and ensure proper handling of patient records.
  • Oversee assigned areas of Disease Management and Enhanced Services Call and Recall systems.
  • Submission of Enhanced Service Claims - Generate and submit claims at the end of each reporting period.
  • QOF - Collaborate with the Care Coordinator to conduct database searches and reports related to QOF.
  • Clinical Appointments System - Manage rota templates and make necessary adjustments for holiday and sickness cover.
  • Address tasks assigned to Administrators on SystmOne promptly.
  • Serve as the first point of contact for all IT-related queries within the practice.

Additional Responsibilities:

  • Medical Students - Assist with the appointment and induction of medical students in accordance with practice guidelines.
  • Provide support for Health Care Assistants in the Teledermatology referral service.
  • Offer reception cover as needed to support practice operations.
  • Participate in annual appraisals and Personal Development Reviews (PDR).
  • Engage in ongoing training and personal development relevant to the role.
  • Undertake any other duties as required that align with the role and grade.

Essential Qualifications and Skills

Required:

  • Secondary School Level Education
  • Proficient computer literacy and typing skills
  • Strong written and verbal communication abilities
  • Excellent organizational and prioritization skills
  • Ability to work collaboratively and independently
  • Capacity to meet deadlines

Preferred:

  • Experience in a GP Practice setting
  • Familiarity with SystmOne clinical software
  • Strong multi-tasking capabilities

Personal Attributes

Required:

  • Flexibility and adaptability in a changing environment
  • Demonstrated motivation and enthusiasm
  • Reliability and commitment to the role

This job description outlines the primary responsibilities and qualifications for the position. It may be subject to modification in consultation with the post holder to reflect any changes in work patterns.

  • Sales Office Coordinator

    12 hours ago

    Rotherham, Rotherham, United Kingdom Chase and Holland Recruitment Ltd Full time

    Job Summary:Chase and Holland Recruitment Ltd is seeking a highly skilled Sales Office Administrator to join their team. As a Sales Office Administrator, you will be responsible for providing administrative support to the sales team, ensuring the smooth operation of sales processes, and maintaining accurate records.Key Responsibilities:Administrative...

  • Sales Office Coordinator

    9 hours ago

    Rotherham, Rotherham, United Kingdom Chase and Holland Recruitment Ltd Full time

    Job Summary:Chase and Holland Recruitment Ltd is seeking a highly skilled Sales Office Administrator to join their team. As a Sales Office Administrator, you will be responsible for providing administrative support to the sales team, ensuring the smooth operation of sales processes, and maintaining accurate records.Key Responsibilities:Administrative...

  • Sales Office Coordinator

    4 days ago

    Rotherham, Rotherham, United Kingdom Chase and Holland Recruitment Ltd Full time

    Job Summary:Chase and Holland Recruitment Ltd is seeking a highly skilled Sales Office Administrator to join their team. As a Sales Office Administrator, you will be responsible for providing administrative support to the sales team, ensuring the smooth operation of sales processes, and maintaining accurate records.Key Responsibilities:Administrative...

  • Sales Office Coordinator

    4 days ago

    Rotherham, Rotherham, United Kingdom Chase and Holland Recruitment Ltd Full time

    Job Summary:Chase and Holland Recruitment Ltd is seeking a highly skilled Sales Office Administrator to join their team. As a Sales Office Administrator, you will be responsible for providing administrative support to the sales team, ensuring the smooth operation of sales processes, and maintaining accurate records.Key Responsibilities:Administrative...

  • Office Coordinator Position

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Alfred H Knight Full time

    Office Coordinator Job OverviewAbout Alfred H KnightAlfred H Knight is a reputable family-owned enterprise with a longstanding tradition in delivering independent inspection, analysis, and consultancy services across diverse industries globally.Key ResponsibilitiesEnsure effective communication among clients, laboratories, and testing facilitiesExecute...

  • Project Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Meriden Media Full time

    Position OverviewWork Schedule: Monday to Thursday 08:30 - 17:00, Friday 08:30 - 15:30Employment Type: PermanentWe are seeking a dedicated Project Coordinator for our client, a leader in sustainable water management solutions within the construction industry.Based at their main office, you will collaborate closely with the Contracts Manager, overseeing...

  • Branch Operations Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Comfort Call Limited Full time

    Company Overview Branch Operations Coordinator - Temporary Position Office-based role Working Hours Monday to Friday, 9 AM to 5 PM Compensation Annual salary of £22,308, pro rata Our Commitment At Comfort Call Limited, we are dedicated to fostering brighter days filled with fresh challenges and exciting opportunities. As a Branch...

  • Branch Operations Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Comfort Call Limited Full time

    Company Overview Branch Operations Coordinator - Temporary Position Office-based role Working Hours Monday to Friday, 9 AM to 5 PM Compensation Annual salary of £22,308, prorated Our Commitment At Comfort Call Limited, we are dedicated to fostering brighter futures. Each day presents new challenges and opportunities, ensuring that your...

  • Project Coordinator

    5 days ago

    Rotherham, Rotherham, United Kingdom UK Atomic Energy Authority Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Coordinator to support our Project Manager in delivering projects within the UK Atomic Energy Authority. As a key member of our team, you will play a pivotal role in ensuring the successful execution of projects, from planning to delivery.Key ResponsibilitiesProject Planning and...

  • Front Desk Coordinator

    6 days ago

    Rotherham, Rotherham, United Kingdom Morgan Hunt Recruitment Full time

    Job Summary:Morgan Hunt Recruitment is seeking a highly skilled and experienced Front Desk Coordinator to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our front desk.Key Responsibilities:Greeting and Assisting Visitors: Greet visitors in a...

  • Human Resources Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Boden Group Full time

    HR Coordinator | Competitive Salary | Fixed Term ContractA leading name in the Facilities Management sector, renowned for its exceptional service delivery.We are seeking a dedicated HR Coordinator to join our dynamic team on a fixed-term basis.Key Responsibilities: Work standard office hours, Monday to Friday. Support the HR Advisor with various tasks as...

  • Administrative Operations Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Technology Pages Ltd TA Career Poster Full time

    Position OverviewAdministrative Operations Coordinator OpportunityLocation: Rotherham, ManversSalary: £25,000 - £28,000 annuallyType: Full-time, permanent roleAre you ready to contribute to our success?We are seeking a skilled Administrative Operations Coordinator to facilitate the efficient management of our daily activities. This role will also involve...

  • Procurement Coordinator

    1 day ago

    Rotherham, Rotherham, United Kingdom Permanent Futures Full time

    Job Summary:We are seeking a highly organized and detail-oriented Procurement Coordinator to join our team at Permanent Futures. As a key member of our Purchasing team, you will be responsible for managing the procurement process, ensuring timely and cost-effective delivery of goods and services.Key Responsibilities:Manage the procurement process from...

  • Procurement Coordinator

    1 day ago

    Rotherham, Rotherham, United Kingdom Permanent Futures Full time

    Job Summary:We are seeking a highly organized and detail-oriented Procurement Coordinator to join our team at Permanent Futures. As a key member of our Purchasing team, you will be responsible for managing the procurement process, ensuring timely and cost-effective delivery of goods and services.Key Responsibilities:Manage the procurement process from...

  • Business Operations Coordinator

    1 week ago

    Rotherham, Rotherham, United Kingdom NHS South Yorkshire Integrated Care Board Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at NHS South Yorkshire Integrated Care Board. As a key member of our Primary Care team, you will play a vital role in supporting the delivery of our business operations and ensuring the smooth running of our day-to-day activities.Key...

  • Facilities Coordinator

    5 days ago

    Rotherham, Rotherham, United Kingdom CBRE Full time

    About the Role:As a CBRE Workplace Experience Associate, you will be responsible for delivering exceptional customer service experience to employees and guests of a designated building.This role is part of the Workplace Experience function, responsible for providing world-class customer service to clients and visitors of a designated building.Key...

  • Facilities Coordinator

    3 days ago

    Rotherham, Rotherham, United Kingdom CBRE Full time

    About the Role:As a CBRE Workplace Experience Associate, you will be responsible for delivering exceptional customer service experience to employees and guests of a designated building.This role is part of the Workplace Experience function, responsible for providing world-class customer service to clients and visitors of a designated building.Key...

  • Quality Assurance Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Ruth Wagstaff Recruitment Full time

    A well-established manufacturing organization is in search of a skilled Quality Assurance Coordinator to become a vital part of their team. In this pivotal role, you will support the Health and Safety Quality Manager in overseeing the site and associated offices in accordance with ISO 9001 and various other standards and protocols.This position is primarily...

  • Branch Operations Coordinator

    3 weeks ago

    Rotherham, Rotherham, United Kingdom Comfort Call Limited Full time

    Position OverviewThe Branch Operations Coordinator plays a crucial role in facilitating recruitment processes and managing administrative tasks within the branch. This position ensures that all service user communications are documented promptly and addresses any delays or missed interactions. The Coordinator is also responsible for maintaining databases and...

  • Business Support Coordinator

    4 days ago

    Rotherham, Rotherham, United Kingdom NHS South Yorkshire Integrated Care Board Full time

    About the RoleWe are seeking a highly organized and detail-oriented Business Support Coordinator to join our Quality and Safety Team at NHS South Yorkshire Integrated Care Board.Key ResponsibilitiesProvide high-quality administrative support to the team, including managing queries, complaints, and suggestions.Ensure effective communication with colleagues,...