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Administrative Assistant

2 months ago

Winchester, Hampshire, United Kingdom Team Jobs Full time
Administrative Assistant - Legal

We are seeking an experienced Administrative Assistant to join our team in Winchester. As an Administrative Assistant, you will provide administrative support to our legal team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to the legal team, including dealing with queries from clients and stakeholders, sending correspondence, and updating client files.
  • Support with client onboarding, including administrative tasks and paperwork.
  • Maintain and organize files, both digital and physical.
  • Monitor the admin inbox and complete administrative tasks.
  • Schedule meetings and appointments.
  • Organize events, book training courses, and make hotel reservations.
  • Ensure confidentiality of sensitive information.
  • Manage general office supplies and printer.
  • Organize shared drive files.
  • Attend software update webinars and share with the team.
  • Perform postal tasks, scanning, and filing documents.
  • Provide administrative support to the Finance Manager.

Requirements:

  • Strong administrative skills, with experience in a similar role.
  • Proficiency in Microsoft Office Suite, with knowledge of legal software an advantage.
  • Exceptional written and verbal communication skills.
  • Strong organizational and multitasking abilities.
  • A keen eye for detail and an efficiency-focused mindset.
  • The ability to work under pressure and meet deadlines.
  • A commitment to confidentiality and professional ethics.
  • Proactive and committed attitude.
  • Problem-solving skills.
  • Good telephone manner and professional approach.

Benefits:

  • Competitive salary.
  • 25 days holiday plus birthday off.
  • Company pension scheme.
  • Dog-friendly office.
  • Free parking.