Administrative Assistant

1 week ago

London, Greater London, United Kingdom Emma Gibbs Recruitment Full time
Job Description

**Job Title:** Graduate Admin Assistant

**Job Summary:** We are seeking a highly organized and detail-oriented Graduate Admin Assistant to join our team at Emma Gibbs Recruitment. As a key member of our support team, you will be responsible for providing administrative support to our Partners and project teams.

**Key Responsibilities:**

  • Manage and coordinate complex travel arrangements, including passport and visa assistance as required.
  • Provide secretarial administrative support, including typing and editing documents, processing translations, and managing expenses.
  • Assist Partners in managing their diaries and coordinate meeting arrangements, including room bookings and presentation setup.
  • Maintain studio and meeting room calendars, ensuring that all tasks and duties are carried out efficiently.
  • Undertake research as requested by Partners, project teams, or Studio Senior PA.
  • Suggest and implement new initiatives to support the development of the role.
  • Maintain open and effective working relationships with senior management and colleagues.
  • Ensure that the studio is maintained in line with our housekeeping policy and general office standards are maintained.

**Requirements:**

  • Demonstrated experience of complex diary and travel management.
  • Demonstrated experience of working on confidential matters, ensuring discretion and confidentiality.
  • Proficiency in using Microsoft Outlook, Word, and Excel.
  • Fluent English spoken and written is essential.
  • Smart and professional dress and personal presentation at all times.
  • Professional, confident, courteous, and helpful manner.
  • Punctual and reliable.
  • Ability to manage and prioritize tasks and time efficiently.
  • Excellent written and verbal communication skills, including grammatical and numerical accuracy.
  • Excellent organizational skills.
  • Resilient to cope with conflicting demands, able to prioritize duties, and work under pressure.
  • Able to demonstrate initiative and a proactive approach.
  • Flexible attitude.
  • Ability to work independently and as part of an effective team.
  • Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally.
  • Thorough knowledge of, and compliance, with secretarial administrative procedures and standards.
  • Methodical, accurate, and consistent attention to detail.
  • Self-motivation and ability to take responsibility.
  • Commitment to maintaining and promoting high standards of the role.

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