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Administrative Support Specialist

2 months ago

Litherland, United Kingdom i-Jobs Full time

Job Summary:

We are seeking an experienced Administrative Support Specialist to join our team at i-Jobs. As an Administrative Support Specialist, you will play a vital role in supporting the efficient operation of our organization by performing a variety of administrative and clerical tasks.

Key Responsibilities:

  • Provide administrative support to the team, including routine office administration tasks, such as invoicing, filing, and servicing meeting rooms.
  • Undertake telephone and reception duties, providing a professional and welcoming service to clients and visitors.
  • Provide general support to the team, including inputting legal and medical papers, filing, and records.
  • Provide efficient and comprehensive administration for the Safety & Resilience and Environmental Health teams.
  • Ensure high standards of office organization, maintaining an effective filing and retrieval system to ensure that outstanding issues are monitored and resolved.
  • Book and organize appointments for the teams.
  • Input and update data on the computer system in an accurate and timely manner.
  • Efficient and accurate note-taking.
  • Creation and editing of professional correspondence.

Requirements:

  • NVQ Level II Business Administration or Customer Service or three years' relevant administration experience.
  • Previous administrative experience is advantageous.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and ability to multitask.
  • Ability to work independently and as part of a team.
  • Relevant administrative or office-related qualifications are a plus.